LS Weekly Memo
Week 16: November 24-25
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Our thanks to Dori, Janet and Alysa for facilitating the question storming exercise this week. We sorted through the sticky notes and found some themes in both the question storming and thoughts on what makes a beautiful question. Now on to a short energy-filled and action packed two-day pre-holiday week.
Congratulations Lauren and Kiah!
COMMUNITY
Grandparents and Special Friends Day, Tuesday, November 21, 8-10:45
8-8:40 Breakfast and Entertainment in the Gym
8:45-9:45 Visit Classrooms
- Three hosts will be in each area, BS, 1/2 and 4/5 wings, helping with chairs, giving directions.
- All students in their classrooms. No students away at specials during this hour
9:45-10:05 Recess for students -
- Specialists, please help with recess supervision.
- Coffee break for GSF in the Beginning School, 1/2 and 4/5 Common areas
10:05-10:15 Students return to class, reunite with Grandparents to walk up to Chapel
10:15-10:45 Chapel for Primary through Fifth Grade - Festival seating
Role of Special Hosts on Grandparents and Special Friends Day
Dave Hall, Miriam Agron and Peter Buonincontro
Dave, Miriam and Peter will be assigned a wing. They will be on hand to greet visitors, help with chairs, assist lost visitors and be of any assistance to you.
OES Parents Role at Grandparents and Special Friends Day
Parents have been asked to play a different role this year. PArents are welcome to escort elder grandparents or special friends around campus from the breakfast, to classrooms and finally to Chapel. Then parents are asked to “hang back” and let our visitors enjoy the morning.
•Parents will sit in bleachers in the gym
•Parents will wait in the Common Areas, rather than participate in classrooms
•Parents will help elders up to Chapel and sit in the narthex
Morning Recess on Grandparents and Special Friend’s Day for 1st through 5th Grade
As in years past we will have a recess for all grades from 9:45-10:05 (Optional for 3rd-5th graders). We will need specialists who didn’t teach during the 8:45-9:45 hour to come out and help supervise. We will have both Aardvark Community Park open and the track and the field. Cross your fingers for good weather!
Tentatively Scheduled for Monday, Dec. 1st at 9:35. Look for confirmation in the next WM.
Lock Down Plan – for next week’s lockout drill
- Review Emergency Procedure flipchart
- Emergency signal – will be broadcast over speakers
- If outside - choose quickest route into safe building
- For this drill when 1st and 2nd are at recess - 1st and 2nd to LSCH
- Email, text or phone into LS Office with attendance
- If calling, use cellphone as Jenny and Lyn wil be away from their desks
- 503.970.2923 - Jenny
- 503.750.6687 - Lyn
Transition Year Planning
I am developing a draft of the transition plan with input from many. I will share the plan at an optional faculty meeting on either 12/8/ 2014 or 1/8/2015
Email Addresses
Remember to use All LS Faculty (alllsfaculty@oes.edu) email address for most of our emails such as trips or special events that kids are doing
Reserve the LS Division ONLY (lsdivisiononly@oes.edu) email address to provide a more confidential, need to know course of information such as sharing around kids’ and kids’ needs.
Lunch Inquiry - Last two days for input. We want to come up with a new plan for improving lunch
• What is working? What is not during 1st - 3rd and 4th & 5th lunches
- Let me know if you are interested on working on this problem so we can review observations and begin working on solutions.
Upcoming Chapels
Tuesday, November 25 - Grandparents and Special Friends Chapel
Monday, Dec. 8th - Giving Chapel!
Wed., Dec. 17th - Beginning School Season of Light Chapel
Details to follow from Jenny Cleveland.
PROGRAM
Building Update - Design Meetings
We will be having the the following design meetings with THA for the details of spaces. See Team Leaders or David if you have questions or ideas.
November 24 - Covered area, Library, LS Office
December 15 - Classrooms
December 16 - SST, Science, Tech, Affinity Commons, Dininghall
Tutoring Reminder
If you wish to recommend a student for tutoring because they are not making benchmarks and their academic growth is not progressing as a result of the differentiated instruction you are providing:
- Check-in with Ari
- We generally avoid recommending Tutors to parents before a comprehensive review of testing and instructional support
- Ari will provide the contact information directly to the parents or to the parents through the teacher
- If an existing Tutor comes to you and would like to make schedule changes, he/she must contact Ari before any changes are made (please direct them to Ari)
Faculty Meetings
- No faculty meeting this week
- All Employee Meeting - Monday, 12/1, 3:15 - IDI
- Department/ Team Meeting - Thursday, 12/4
Inquiry Design Team Meeting
- Cancel - 11/24 meeting
- Inquiry Design Team Meeting: Wednesday, December 10th at 3:15-4:15
- Reflect on the first round of coaching with Louise
- Reflect on Last Common Experience Around “Beautiful Questions
- Consider next steps: Common Experience Around “Grand Conversations”
Team Leaders
- Math curriculum discussion
- Budget
- Cadwell check-in
Budgets
The 1st draft of the LS Budget for 2015-16 has been submitted. WE will refine the bidget in February.
We’ve lined up Louise to do 8 hour-long coaching sessions. Click on the link above to find your assigned times and the sub assigned to cover your class.
UbD/Curriculum Design Documents or Other Artifacts to Louise Cadwell by December 1st
Please remember to send your documents electronically by December 1st.
RAZ Subscription Renewal
I see that a few folks still need to respond to this inquiry. If you are interested in continuing with your RAZ subscription or if you want to discontinue your subscription. Click on this link below and sign up. Don’t have a subscription and would like one? Sign up here too!
We have a shared folder where you can place your completed UBD’s for others to peruse. I hope those of you who are further along in the process will be able to help the rest with your examples.
I have launched the PGD opportunities for 2014-15. Express your interest. Indicate your preference. Add additional possibilities.
Surveys
During the first week of December we will request that everyone complete two confidential surveys:
1. The Intercultural Development Inventory
2. The NAIS Faculty and Staff Satisfaction Survey
On Monday of next week you will receive further information and context on the IDI. Upon return from Thanksgiving break you will receive the invitation to complete the workplace satisfaction survey.
OPERATIONS
When to Send Children to the Office, When to Get Elaine Elliott Involved
•If you have a child who is complaining of an injury throughout the day, err on the side of caution and have Jenny, Lyn or Elaine involved.
•If a student hits his/her head, definitely send the child down to the office to be checked.
•If a child had an injury during the day, pass that information along to after school care, either Kathy F-B or Joan.
Lower School Fire Drill Monday, November 24th at 2:10
You know the drill…
•Quiet, orderly exit from building
•Line up in order, from Pre-K through Fifth Grade, it makes it easier to account for everyone
•Let us know afterward if there were any glitches
Get Children Out to Dismissal On Time
We’ve noticed that student who have younger siblings in the Beginning School and First Grade are arriving later and later. This really complicates pick up when we have cars clogging up the pick up lanes. Please get the children out the door a little before 2:55, or at 2:55. Encourage children to walk directly to their dismissal area, not stop and socialize.
What should I shred?
In short, destroy all sensitive information including junk mail and paperwork that includes:
- Account numbers
- Birth dates
- Passwords and PINs
- Signatures
- Social Security numbers
- Names
- Addresses
- Phone numbers
- E-mail addresses
Bathrooms at Lunch Recess
The Gym bathrooms will be open during Lunch Recess. Students should tell a duty teacher before they go. Student should take a buddy (1) along who waits in the hall.
IMPORTANT: Remind your students:
•Bathrooms are for one person only.
•Bathroom buddy waits in the hall or by the entrance to the gym.
•Students should use the bathroom in a respectful manner and clean up after themselves
Bathroom Use - Bodily Fluids
- I have received reports of two issues in the Gym bathrooms
- Blood has been found on the sink or floor. Check to be sure LS students have cleaned up after a bloody tooth or nose. If concerns, contact LS Office
- Boys have been urinating on the seat of the toilets. Remind them to lift the seat.
OES Food Handler Policy
OES requires persons who prepares and/or serves food or beverages to provide proof of completion of a State of Oregon approved Food Handler Certification Program. If you have a valid Manager Training Certificate issued in Oregon that may be substituted for a Food Handler Card. Food Handler Cards issued in other states are not valid in Oregon.
Activities that require a Food Handler Card include but are not limited to:
Student Store
Concessions at Sporting Events
Cooking Classes and Activities
OES has a Food Handler Policy. Be sure whoever is preparing food has a Food Handler Card.
Sack Lunches
- Ask for delivery of sack lunches 30 minutes before departure time
- Washington County Health and Human Services requires no more than 4 hours of unrefrigerated time for perishable foods.
OES Book Sale
Amazing to have all your wishlist books donated. Consider it a great big thank you from your parents.
Your Announcements
Send any announcements you have for faculty to Chris or me by Thursday each week and we will include them in the Weekly memo. This should help reduce the number of emails we are receiving, and to maximize our time to collaborate during meetings.
