Weekly Memo
Weekly Memo 9, October 12-19, 2018
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Thanks for your good work today, both engaging with the design process and good conversations related to equity, inclusion and wellness. This week includes the AS benefits meeting and fair as well as our Open House.
LS Faculty Agreements
*Do what is best for the students
*Assume we are all doing our best at the moment and our intentions are positive
*Be present, participate, contribute, include many voices
*Create a safe space that encourages sharing different opinions, ideas, perspectives
*Seek understanding, be curious about what others think
*Express gratitude, joy and encouragement
*Communicate with compassion, clarity and effectiveness
*Demonstrate respect
New items in BLACK. Repeated items in BLUE.
COMMUNITY
Lower School Open House, 10/17 6:00 - 8:00 (Be ready by 5:40 for early arrivers)
See Sarah's email for details. All faculty are expected to attend.
Picture Retake Day 10/17
Recording for Fall Play
Austin Schock, Student Support Assistant
Once Chris heads out on her leave Austin will transition to his new role as Student Support Assistant. Think of him as an assistant teacher specifically to support teachers who need to support students. In his new role he will:
* be available to cover classes and duties to release teachers and SST members when they need to work on student support
* be available to cover classes in support of teachers needing to do assessments and observations
* have a shared calendar similar to Jeffrey's where you can schedule his support
* be available by text for responsive support to cover a class if you need to do some problem solving with students
Homecoming
Thanks to Julie Kuni and her volunteers for a great Homecoming
Parent University
Our first Parent University was well attended and full of good information about sleep and nutrition.
Please Donate to the OES Fund!
It makes a powerful statement for parents to know all of us have contributed the fund. October is Fund Month for parents so it makes a difference to donate soon. Visit the form online to make an easy one-time or recurring donation. Every gift matters to the OES Fund. Thank you, Kristen, for cheering us on.
PROGRAM
Faculty Meetings - Faculty Meeting Schedule
Thank you, Debra for your Google Sites set up and training. You have choices for additional training; Google Help, Debra's screencasts, setting up an appointment with Jeffrey. Based on your feedback, let's aim for Monday November 5 as the launch day for all the sites. You are welcome to individually share your sites with parents once they are ready.
SST Updates: Here is the shared agenda so you know who we discussed: SST Agenda
OPERATIONS
Recess Equipment Reminders
Emergency Drills
Rebecca sends her appreciations for a well executed drill
In the future we will have a practice drill early in September before the first surprise drill
Snacks
*We spend over $30,000 a year for LS snacks. Please help us reduce waste.
Food From Home
Work with Elaine Elliott, School Nurse, and Kelly Cowing, Food Services Manager, if you are concerned about a student's diet here at school.
Purchased Materials and Books
Please mark materials and books purchased with school funds with your Room Number
Please mark materials and books purchased with your own funds with your Name
We had some trouble sorting out which was which as people left and changed rooms.
LS Express Submission Form
We now have an official LS Express submission form. Submissions are due Monday at 5:00PM. LS Express is published each Friday.
Gathering
Our next Gathering is Monday, 10/22. We need some help to get students' focus on gathering.
LS Chapel, 8:10 - 8:40 Tuesday, 10/16 - Stuffed Animal Chapel
Thank you for your extra efforts to help Chapel begin on time. Let's keep it up.
Stuffed creatures need to be small enough to fit in the child's backpack. The stuffies are invited to Chapel but not to the rest of the day. Talk amongst your grade level if you want to make exceptions.
Our next Gathering is Monday, 10/22. We need some help to get students' focus on gathering.
LS Chapel, 8:10 - 8:40 Tuesday, 10/16 - Stuffed Animal Chapel
Thank you for your extra efforts to help Chapel begin on time. Let's keep it up.
Stuffed creatures need to be small enough to fit in the child's backpack. The stuffies are invited to Chapel but not to the rest of the day. Talk amongst your grade level if you want to make exceptions.
Lower School Open House, 10/17 6:00 - 8:00 (Be ready by 5:40 for early arrivers)
See Sarah's email for details. All faculty are expected to attend.
Picture Retake Day 10/17
Connor is in charge of audio for the upcoming play this fall in the upper school. He is hoping to come down to the lower school, or you could make trips up to EC3, so he could record some quick statements from the kids. Students could read aloud the beginning of their favorite books (just a sentence). He would also like to have students say the favorite ending of a book and different variations of "The End." Contact Connor McConnell.
Once Chris heads out on her leave Austin will transition to his new role as Student Support Assistant. Think of him as an assistant teacher specifically to support teachers who need to support students. In his new role he will:
* be available to cover classes and duties to release teachers and SST members when they need to work on student support
* be available to cover classes in support of teachers needing to do assessments and observations
* have a shared calendar similar to Jeffrey's where you can schedule his support
* be available by text for responsive support to cover a class if you need to do some problem solving with students
Homecoming
Thanks to Julie Kuni and her volunteers for a great Homecoming
Parent University
Our first Parent University was well attended and full of good information about sleep and nutrition.
It makes a powerful statement for parents to know all of us have contributed the fund. October is Fund Month for parents so it makes a difference to donate soon. Visit the form online to make an easy one-time or recurring donation. Every gift matters to the OES Fund. Thank you, Kristen, for cheering us on.
US Student Helpers
This US student group gives support to offices and classrooms at OES during our activity period - Wednesdays 10:15-10:45 and Thursdays 11:00-11:45. Please let Dana Lewis know if you are interested in having a student helper and I will put you on our list!
PROGRAM
Faculty Meetings - Faculty Meeting Schedule
LS Faculty Meeting Agenda
Monday, 10/15 - Benefits Meeting
Thursday, 10/18 - No Meeting, Open House Recovery
David's Observations
Thanks for you willingness to work with Lyn to find a time fro me to visit. Lyn has been scheduling madly. I begin visits next week.
Forces Groups
Forces Groups meet again on 11/5 and 11/15
Transcript of our Retreat harvest of 8 Forces Groups Gallery Walk here.
Your forces group plans from the retreat are here.
Monday, 10/15 - Benefits Meeting
Thursday, 10/18 - No Meeting, Open House Recovery
PGD Day, Friday, October 12: 8:30 - 3:30
I hope you enjoyed the day. Let me know if you are interested in being part of either the Wellness or Equity and Inclusion Inquiry Network.
Assistant Teacher Meetings
Our monthly Assistant Teacher meetings will begin on Wednesday 10/17 from 12:30-1:15 in the LS Conference room. We'll review the schedule for the year at this meeting and then post it in the WM as well as add meetings to the LS Faculty calendar for your reference. Assistant Teachers will also be involved in the Observer as Learner protocol, so if you work with an Assistant Teacher know that they will be scheduling their observations of colleagues between 10/17 and 11/12. Thanks for encouraging our amazing Assistant Teachers in this work!
Assistant Teacher Meetings
Our monthly Assistant Teacher meetings will begin on Wednesday 10/17 from 12:30-1:15 in the LS Conference room. We'll review the schedule for the year at this meeting and then post it in the WM as well as add meetings to the LS Faculty calendar for your reference. Assistant Teachers will also be involved in the Observer as Learner protocol, so if you work with an Assistant Teacher know that they will be scheduling their observations of colleagues between 10/17 and 11/12. Thanks for encouraging our amazing Assistant Teachers in this work!
David's Observations
Thanks for you willingness to work with Lyn to find a time fro me to visit. Lyn has been scheduling madly. I begin visits next week.
Forces Groups
Forces Groups meet again on 11/5 and 11/15
Transcript of our Retreat harvest of 8 Forces Groups Gallery Walk here.
Your forces group plans from the retreat are here.
Teacher Websites and Blogs
Jeffrey’s Schedule
*In its simplest form is here: https://goo.gl/7UVxtB
*Appointment Calendar for setting appointments: https://goo.gl/Y9Vg1o
*Appointment Calendar for setting appointments: https://goo.gl/Y9Vg1o
*All School Tech Support? first email OEShelp@oes.edu
Beginning Years faculty, please continue to check the BY Odds and Ends
SST Updates: Here is the shared agenda so you know who we discussed: SST Agenda
OPERATIONS
Recess Equipment Reminders
Students should only be playing with their grade level color unless they are playing together (ex. third grade is playing basketball with fourth graders). The colors are...
First = green
Second = blue
Third = orange
Fourth = purple
Fifth = red
Yellow = before school, Kindergarten lunch recess, and extensions
*Please visually scan the play area for equipment left out and have a student bring it back to the correct bin.
*Footballs & soccer balls should be played out on the field only, not in the play area, especially the footballs. Too many different games and activities are happening and they are not watching out for footballs being thrown.
*Tonight is Homecoming, so it will be especially important to have all equipment back in their bins and the shed locked up before Homecoming starts. Last year we lost a lot of equipment due to the shed being unlocked and was easily accessed.
OES BENEFITS MEETING: Monday,
OES BENEFITS FAIR: Tuesday, OcEmergency Drills
Rebecca sends her appreciations for a well executed drill
In the future we will have a practice drill early in September before the first surprise drill
The rest of the emergency drills will be unknown to us
Snacks
*We spend over $30,000 a year for LS snacks. Please help us reduce waste.
Work with Elaine Elliott, School Nurse, and Kelly Cowing, Food Services Manager, if you are concerned about a student's diet here at school.
Purchased Materials and Books
Please mark materials and books purchased with school funds with your Room Number
Please mark materials and books purchased with your own funds with your Name
We had some trouble sorting out which was which as people left and changed rooms.
LS Express Submission Form
We now have an official LS Express submission form. Submissions are due Monday at 5:00PM. LS Express is published each Friday.
Your Announcements
Send any announcements you have for faculty to Kirstin, Chris or David by Thursday each week August-June and we will include them in the Weekly Memo. This should help reduce the number of emails we are receiving, and maximize our time to collaborate during meetings.
A helpful tool can be found in the OES website for employees to save time searching different sites when you need to access the basic forms like check request, catering, maintenance requests and other resources.
