LS Weekly Memo
Week 15: November 17-21
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This was a week full of big events:, 5th Grade March in Northeast Portland’s Veteran’s Day Parade,Spanish Field Trip to WFLC, Third Graders brave the elements and go to Fort Clatsop, a “snow day” without snow and Diwali Chapel. Thanks to Jenny Cleveland and all of our families who put that beautiful Chapel gathering together.
COMMUNITY
Fourth and Fifth Grade ERBs Coming Up- Nov. 17th-Nov. 20th Beginning at 8:00 am
•Remind students to be especially quiet in the halls
•Third Grade use the back door when possible, including going to music.
•Specialists, if your morning classes are canceled, and you are free at their break time we’d love your help supervising recess duty. Look for a Google doc from Ari.
Lock Down to be Rescheduled- Look for further details.
Lock Down Plan – for next week’s lockout drill
- Review Emergency Procedure flipchart
- Emergency signal – will be broadcast over speakers
- If outside - choose quickest route into safe building
- For this drill when 1st and 2nd are at recess - 1st and 2nd to LSCH
- Email, text or phone into LS Office with attendance
- If calling, use cellphone
- 503.970.2923 - Jenny
- 503.750.6687 - Lyn
Building Update - Design Meetings being scheduled
The current design is in line with the budget. Mo and the Development Team are doing great work on the fundraising side. I believe we will be breaking ground at the end of the year. Lyn is scheduling the final design meetings at the end of November and middle of December.
Transition Year Planning
I am developing a draft of the transition plan with input from many. I will offer an optional faculty meeting to review the plan in December
Email Addresses
Remember to use All LS Faculty (alllsfaculty@oes.edu) email address for most of our emails such as trips or special events that kids are doing
Reserve the LS Division ONLY (lsdivisiononly@oes.edu) email address to provide a more confidential, need to know course of information such as sharing around kids’ and kids’ needs.
Lunch Inquiry - Submit your observations soon. We want to come up with a new plan for improving lunch
•· What is working? What is not during 1st - 3rd and 4th & 5th lunches
- Let me know if you are interested on working on this problem so we can review observations and begin working on solutions.
Upcoming Chapels
Monday, Dec. 8th Giving Chapel!
Wed., Dec. 17th, Beginning School Season of Light Chapel
Details to follow from Jenny Cleveland.
Grandparents and Special Friends Day, Tuesday, November 25, 8-10:45
8-8:40 Breakfast and Entertainment in the Gym
8:45-9:45 Visit Classrooms- Three hosts be in each area, BS, 1/2 and 4/5 wings, helping with chairs, giving directions, keep hot drinks out of the classroom
9:45-10:05 Recess for students, coffee break for GSF in the Beginning School, 1/2 and 4/5 Common areas
10:05-10:15 Students return to class, reunite with Grandparents to walk up to Chapel
10:15-10:45 Chapel for Primary through Fifth Grade - Festival seating
If you need any resources, supplies, inspirations on how to plan for this day, now is the time to ask Chaplain Jenny!
PROGRAM
Tutoring Reminder
If you wish to recommend a student for tutoring because they are not making benchmarks and their academic growth is not progressing as a result of the differentiated instruction you are providing:
- Check-in with Ari
- We generally avoid recommending Tutors to parents before a comprehensive review of testing and instructional support
- Ari will provide the contact information directly to the parents or to the parents through the teacher
- If an existing Tutor comes to you and would like to make schedule changes, he/she must contact Ari before any changes are made (please direct them to Ari)
Budgets
Please let me know if you are anticipating any significant changes to your budget for the 2015-16 year. The Business Office has just requested 1st draft of budgets be submitted on Wednesday, November 19.
Does the transition year have any budget impact on your grade or department?
We’ve lined up Louise to do 8 hour-long coaching sessions. Click on the link above to find your assigned times and the sub assigned to cover your class. Please note that you need to have your UbD documents and any other artifacts to Louise by Dec. 1st.
RAZ Subscription Renewal
If you are interested in continuing with your RAZ subscription or if you want to discontinue your subscription. Click on this link below and sign up. Don’t have a subscription and would like one? Sign up here too!
We have a shared folder where you can place your completed UBD’s for others to peruse. I hope those of you who are further along in the process will be able to help the rest with your examples.
Our first deadline is coming up on Wednesday, Nov. 19th. If for some reason you are unable to get your First Six Week’s Social Studies UbD in by Wednesday, let David or Chris know.
Parent Conferences
- Contact an SST member if you want to discuss a difficult conference
- Turn in a copy of conference reports to Jenny Strode for student files
UbD Update
The Division Heads, Team Leaders and Department Chairs have discussed teh UBD process and clarified expectations and timelines. See Department Chair or Team Leader for details.
Portland Art Museum
There are a number of interesting exhibits you might want to see, or possibly bring your students to see. Check out the Portland Art Museum!
Faculty Meetings
Mon., Nov. 17@ 3:15 - Department/ UbD Work Time
Thurs, Nov. 20th Faculty Meeting- Common Experience Around Beautiful Question
- Start in the library- with Question Storming
- Ghost Tour of classrooms searching for beautiful questions. If you’d like to invite touring colleagues in to tour your classroom, leave door open and the lights on
- Conclude with a reflection time in the library.
Faculty Meetings Coming Up on Mondays- Mark Your Calendars!
- All School IDI Survey, December 1st
- All School Safe Schools Training, December 8th
- LS Secret Santa Party- December 15th
Team Leader Notes
- Math curriculum renewal
- Cadwell work
- Transition Plan
I have launched the PGD opportunities for 2014-15. Express your interest. Indicate your preference. Add additional possibilities.
Surveys
During the first week of December we will request that everyone complete two confidential surveys:
1. The Intercultural Development Inventory
2. The NAIS Faculty and Staff Satisfaction Survey
On Monday of next week you will receive further information and context on the IDI. Upon return from Thanksgiving break you will receive the invitation to complete the workplace satisfaction survey.
OPERATIONS
Get Children Out to Dismissal On Time
We’ve noticed that student who have younger siblings in the Beginning School and First Grade are arriving later and later. This really complicates pick up when we have cars clogging up the pick up lanes. Please get the children out the door a little before 2:55, or at 2:55. Encourage children to walk directly to their dismissal area, not stop and socialize.
Benefits Renewal Due November 17
What should I shred?
In short, destroy all sensitive information including junk mail and paperwork that includes:
- Account numbers
- Birth dates
- Passwords and PINs
- Signatures
- Social Security numbers
- Names
- Addresses
- Phone numbers
- E-mail addresses
Bathrooms at Lunch Recess
The Gym bathrooms will be open during Lunch Recess. Students should tell a duty teacher before they go. Student should take a buddy (1) along who waits in the hall.
IMPORTANT: Remind your students:
•Bathrooms are for one person only.
•Bathroom buddy waits in the hall or by the entrance to the gym.
•Students should use the bathroom in a respectful manner and clean up after themselves
Bathroom Use - Bodily Fluids
- I have received reports of two issues in the Gym bathrooms
- Blood has been found on the sink or floor. Check to be sure LS students have cleaned up after a bloody tooth or nose. If concerns, contact LS Office
- Boys have been urinating on the seat of the toilets. Remind them to lift the seat.
OES Food Handler Policy
OES requires persons who prepares and/or serves food or beverages to provide proof of completion of a State of Oregon approved Food Handler Certification Program. If you have a valid Manager Training Certificate issued in Oregon that may be substituted for a Food Handler Card. Food Handler Cards issued in other states are not valid in Oregon.
Activities that require a Food Handler Card include but are not limited to:
Student Store
Concessions at Sporting Events
Cooking Classes and Activities
OES has a Food Handler Policy. Be sure whoever is preparing food has a Food Handler Card.
Sack Lunches
- Ask for delivery of sack lunches 30 minutes before departure time
- Washington County Health and Human Services requires no more than 4 hours of unrefrigerated time for perishable foods.
OES Book Sale
The 2014 Fall Book Fair, the main fundraiser hosted by the Friends of the OES Libraries (FOESL), will be held at Annie Bloom’s Books, 7834 SW Capitol Hwy. (in Multnomah Village), from Friday, Nov. 14 thru Monday, Nov. 17. FOESL supports literacy at OES through library programming, reading incentives, and author visits for students.
Would you like to pre-order books? Use our handy online form and get your order in by October 24th. We will have your books waiting for you at Annie Bloom’s during the fair. Check out the OES Librarians hot picks.
Your Announcements
Send any announcements you have for faculty to Chris or me by Thursday each week and we will include them in the Weekly memo. This should help reduce the number of emails we are receiving, and to maximize our time to collaborate during meetings.
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