Weekly Memo
Weekly Memo 5, September 14-21, 2018
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Next week includes Gathering on Monday (A Day), Chapel on Tuesday and the Lower School Fall Festival on Saturday.
LS Faculty Agreements
*Do what is best for the students
*Assume we are all doing our best at the moment and our intentions are positive
*Be present, participate, contribute, include many voices
*Create a safe space that encourages sharing different opinions, ideas, perspectives
*Seek understanding, be curious about what others think
*Express gratitude, joy and encouragement
*Communicate with compassion, clarity and effectiveness
*Demonstrate respect
*Do what is best for the students
*Assume we are all doing our best at the moment and our intentions are positive
*Be present, participate, contribute, include many voices
*Create a safe space that encourages sharing different opinions, ideas, perspectives
*Seek understanding, be curious about what others think
*Express gratitude, joy and encouragement
*Communicate with compassion, clarity and effectiveness
*Demonstrate respect
New items in BLACK. Repeated items in BLUE.
COMMUNITY
Please Donate to the OES Fund!
Remember, September is Faculty and Staff OES Fund month. Thank you to those who have already donated. Every gift matters! Our goal is 100% faculty and staff participation.
The OES Fund covers so many areas, and touches the experience of faculty in many ways. One of these key areas is in professional growth and development opportunities. The OES Fund supports faculty/staff in diving deeper into their field and developing themselves professionally. It allows us as faculty and staff members to continue to thrive in excellence through ongoing access to professional growth.
Visit the form online to make an easy one-time or recurring donation. Every gift matters to the OES Fund and I hope you'll consider joining me in donating. Kristen
Lower School Fall Festival
Saturday, September 22, 3-6 pm
Please join our Lower School community for live music, face painting, a pie baking contest, and family-friendly games like lawn bowling, egg spoon races and sack races! Bring a blanket and picnic dinner for your family, meet new and old friends and enjoy a popsicle from Stellar Pops! Please RSVP to the LS Fall Family Festival & Picnic Invitation
PROGRAM
Faculty Meetings
The school is moving toward Google Sites as the communication tool for teachers to parents. We are working on a template. Debra and Jeffrey will lead a Google Sites training at our faculty meeting on 10/11.
Guest Teacher Folders
Make sure that in your Guest Teacher folder you have:
* a copy of your schedule, please add your duties
* a copy of your class health alerts
*a copy of the building operation instructions (from Rod)
*any useful safety instructions
SST Updates
Each week the Student Support Team (SST) meets to discuss students. Below is the shared agenda so you know who we discussed. We are trying a new format for the agenda which will help us prioritize students and focus on next steps. SST Agenda
OPERATIONS
Google Calendar
Remember the power of the google calendar. You have access to look at each others calendars to clarify such things as:
Is this a Chaplain or a Counselor week?
Who is next in my specialist intensive?
Track Striping Monday-Wednesday
The turf field will be closed Monday through Wednesday. We can use the grass field as long as the weather cooperates.
Emergency Drills
Be sure to review emergency procedures with your class this week, if you have not done so already.
Food From Home
Please work with Elaine Elliott, School Nurse, and Kelly Cowing, Food Services Manager, if you are concerned about a student's diet here at school. Oftentimes there are accommodations we can make in collaboration with Bon Appetit. Having a student bring in their own lunch or special snacks is an option, but it should only be considered after utilizing the protocol, which can be found here along with a list of names of children with approved accommodations. Please review the protocol and list and let Chris or Kirstin know if you have students bringing food who do not appear on the list. Thank you!
Food Allergy Information
Food Allergy Poster
Food Allergy Detailed Poster
Be a PAL - Protect a Life from food allergies
Purchased Materials and Books
Please mark materials and books purchased with school funds with your Room Number
Please mark materials and books purchased with your own funds with your Name
We had some trouble sorting out which was which as people left and changed rooms.
LS Express Submission Form
We now have an official LS Express submission form. Submissions are due Monday at 5:00PM. LS Express is published each Friday.
Attendance
Please answer your classroom phone in morning. Only the LS Office has your number. Austin is typically calling about some attendance question. Complete attendance on time; at 8:00 for 1st-5th, 8:10 for PK-P.
Parent Communication
Know that every Sunday your Room parent send out an update to the parents of your students with important information about the week to come. Please be sure to send your updates by the end of day Friday so your Room Parent does not duplicate your information. I also ask that you keep your communication home separate from the Room Parent update so your parent are clear what is coming from who. Thanks.
Gathering, Monday, 9/17 @ 2:20 in Dining Commons
Come with your announcements, sharing.
LS Chapel, Tuesday, 9/18
Come with your announcements, sharing.
LS Chapel, Tuesday, 9/18
Please be on time. Chapel starts at 8:10 and ends at 8:40.
Please Donate to the OES Fund!
Remember, September is Faculty and Staff OES Fund month. Thank you to those who have already donated. Every gift matters! Our goal is 100% faculty and staff participation.
The OES Fund covers so many areas, and touches the experience of faculty in many ways. One of these key areas is in professional growth and development opportunities. The OES Fund supports faculty/staff in diving deeper into their field and developing themselves professionally. It allows us as faculty and staff members to continue to thrive in excellence through ongoing access to professional growth.
Visit the form online to make an easy one-time or recurring donation. Every gift matters to the OES Fund and I hope you'll consider joining me in donating. Kristen
US Student Helpers
This US student group gives support to offices and classrooms at OES during our activity period - Wednesdays 10:15-10:45 and Thursdays 11:00-11:45. Some faculty/staff like having a student each activity period, others just need a hand now and then.
Please let me know if you are interested in having a student helper and I will put you on our list! Our Activity block starts this next Thursday and runs all three trimesters.
Let me know if you have any questions!
Dining Hall Health Alerts
Elaine has updated the allergy alert folders in the dining areas. She reminds us to review class allergies so you can check the allergen listing at the front of the line and help students choose safely.
Lower School Fall Festival
Please join our Lower School community for live music, face painting, a pie baking contest, and family-friendly games like lawn bowling, egg spoon races and sack races! Bring a blanket and picnic dinner for your family, meet new and old friends and enjoy a popsicle from Stellar Pops! Please RSVP to the LS Fall Family Festival & Picnic Invitation
PROGRAM
Faculty Meetings
LS Faculty Meeting Agenda
Monday, 9/17 @ 3:15 - PGB (Professional Growth Block). This is time to work on school initiatives, goals, committee work
Thursday, 9/20 @ 7:35 - LS Faculty Meeting, LS Library
Monday, 9/24@ 3:15 - Department/BY/IY
Thursday, 9/27@7:35 - LS Faculty Meeting, LS Library
BTSN Thanks and Feedback
Thank you for your good work at BTSN. The parents I spoke with left with well informed and appreciative of the good work you do. We won't be using our faculty meeting time on Thursday to debrief BTSN, but your feedback is important to creating an even better event next year. Please use the BTSN Feedback document to share your feedback.
In case you are curious, here are the slides shows from the Specialist presentation and the State of Lower School.
8 Forces Harvest
At Thursday's faculty meeting we'll meet in our 8 Forces Groups. The question you'll investigate is What are you most curious about in regards to the relationship between your practice and your chosen force? We'll be making plans for observing in each others' classrooms as learners using the Observer as Learner Protocol. You can access a transcript of our Oregon Garden Retreat harvest around the 8 Forces Groups Gallery Walk here. Your forces group plans from the retreat are here (or can be found in the LS Common Forms/Information Folder).
Monday, 9/17 @ 3:15 - PGB (Professional Growth Block). This is time to work on school initiatives, goals, committee work
Thursday, 9/20 @ 7:35 - LS Faculty Meeting, LS Library
Monday, 9/24@ 3:15 - Department/BY/IY
Thursday, 9/27@7:35 - LS Faculty Meeting, LS Library
BTSN Thanks and Feedback
Thank you for your good work at BTSN. The parents I spoke with left with well informed and appreciative of the good work you do. We won't be using our faculty meeting time on Thursday to debrief BTSN, but your feedback is important to creating an even better event next year. Please use the BTSN Feedback document to share your feedback.
In case you are curious, here are the slides shows from the Specialist presentation and the State of Lower School.
8 Forces Harvest
At Thursday's faculty meeting we'll meet in our 8 Forces Groups. The question you'll investigate is What are you most curious about in regards to the relationship between your practice and your chosen force? We'll be making plans for observing in each others' classrooms as learners using the Observer as Learner Protocol. You can access a transcript of our Oregon Garden Retreat harvest around the 8 Forces Groups Gallery Walk here. Your forces group plans from the retreat are here (or can be found in the LS Common Forms/Information Folder).
Student Support Site Update
SST could have access as early as next week to the new sites. It will be a beta test. If all goes well, soon we will all have access.
SST could have access as early as next week to the new sites. It will be a beta test. If all goes well, soon we will all have access.
Teacher Websites and Blogs
Jeffrey’s Schedule
In its simplest form is here: https://goo.gl/7UVxtB
Appointment Calendar for setting appointments: https://goo.gl/Y9Vg1o
Highlights
20min blocks: Take as many as you need if you need more time
Book ahead: Think about events/projects coming up
Delete it from your calendar and it automatically frees up the spot for others
Appointment Calendar for setting appointments: https://goo.gl/Y9Vg1o
Highlights
20min blocks: Take as many as you need if you need more time
Book ahead: Think about events/projects coming up
Delete it from your calendar and it automatically frees up the spot for others
Link to List of Current Technology in Classrooms: this document will be fleshed out in the coming weeks and allow you to see what is available to teachers and students at each grade level
Make sure that in your Guest Teacher folder you have:
* a copy of your schedule, please add your duties
* a copy of your class health alerts
*a copy of the building operation instructions (from Rod)
*any useful safety instructions
Beginning Years faculty, please continue to check the BY Odds and Ends (see tab at the top of the WM) for ongoing announcements and resources related to Beginning Years. Feel welcome to add your own announcements and questions.
SST Updates
Each week the Student Support Team (SST) meets to discuss students. Below is the shared agenda so you know who we discussed. We are trying a new format for the agenda which will help us prioritize students and focus on next steps. SST Agenda
OPERATIONS
Google Calendar
Remember the power of the google calendar. You have access to look at each others calendars to clarify such things as:
Is this a Chaplain or a Counselor week?
Who is next in my specialist intensive?
What letter day is January 24th?
Track Striping Monday-Wednesday
The turf field will be closed Monday through Wednesday. We can use the grass field as long as the weather cooperates.
Emergency Drills
Be sure to review emergency procedures with your class this week, if you have not done so already.
Food From Home
Please work with Elaine Elliott, School Nurse, and Kelly Cowing, Food Services Manager, if you are concerned about a student's diet here at school. Oftentimes there are accommodations we can make in collaboration with Bon Appetit. Having a student bring in their own lunch or special snacks is an option, but it should only be considered after utilizing the protocol, which can be found here along with a list of names of children with approved accommodations. Please review the protocol and list and let Chris or Kirstin know if you have students bringing food who do not appear on the list. Thank you!
Food Allergy Information
Food Allergy Poster
Food Allergy Detailed Poster
Be a PAL - Protect a Life from food allergies
Purchased Materials and Books
Please mark materials and books purchased with school funds with your Room Number
Please mark materials and books purchased with your own funds with your Name
We had some trouble sorting out which was which as people left and changed rooms.
LS Express Submission Form
We now have an official LS Express submission form. Submissions are due Monday at 5:00PM. LS Express is published each Friday.
Attendance
Please answer your classroom phone in morning. Only the LS Office has your number. Austin is typically calling about some attendance question. Complete attendance on time; at 8:00 for 1st-5th, 8:10 for PK-P.
Parent Communication
Know that every Sunday your Room parent send out an update to the parents of your students with important information about the week to come. Please be sure to send your updates by the end of day Friday so your Room Parent does not duplicate your information. I also ask that you keep your communication home separate from the Room Parent update so your parent are clear what is coming from who. Thanks.
Volunteer Sign-ups
If you have not sent your volunteer needs for the month of September to your room parent, please do it ASAP. They need time to solicit for volunteers. If you do not need volunteers for September, please let your room parent know that as well.
September 4– Teacher Responsibility
All classroom volunteer needs for the month of September only should be emailed directly to your class room parent. Please use linked spreadsheet.
September 21 – Teacher Responsibility
All classroom volunteer needs for the remainder of the school year should be emailed directly to your class room parent. Please use attached spreadsheet.
Room Parents - Here is the list of LS Room Parents
Room Parents - Here is the list of LS Room Parents
Building Cleaning
Gigi Sanden and Debby Harder will be regularly cleaning the LS Building this year. Introduce yourself when you see them - Employee Directory has their pictures.
Parking
Starting on Open Classroom Day please plan on parking behind the gym or at SPARC. We need to leave the upper lot in front of the LS free for parent parking. See David if you have questions.
Orders
From now on please use the LS Order Form to request new order requests.
The Order Form can be found in the Weekly Memo. You can also track information on your request through the Order Tracking Form.
LS FORMS are accessible through the Weekly Memo’s “Important Links”: LS Common Forms & other Relevant Information
Your Announcements
Send any announcements you have for faculty to Kirstin, Chris or David by Thursday each week August-June and we will include them in the Weekly Memo. This should help reduce the number of emails we are receiving, and maximize our time to collaborate during meetings.
A helpful tool can be found in the OES website for employees to save time searching different sites when you need to access the basic forms like check request, catering, maintenance requests and other resources.
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