Weekly Memo Week 37, May 8-12, 2017

Last week we kicked off Moving Into Coffee season with coffees for PK, K and Primary parents.  Thanks to everyone who participated! More coffees to follow for the next several weeks. 4th grade successfully opened our overnight trip season by heading to the coast for 2 nights and 3 days. 5th grade heads out May 15 and 3rd grade the week after.  I hope many of you saw the 3rd grade play as it was inspiring. The students did an astounding job performing challenging historical information in a well researched, thoughtfully scripted and powerfully performed play. Thank you to the 3rd grade team and all who helped make it happen.

This week we begin the week with Moving Into Coffees, hosting 5th grade teaching candidates and viewing the film, Beyond Measure. We have Mount Hood Climb Service Day on Wednesday (see Kristen’s notes below). The week ends with the 5th Grade Moving Into Coffee and the Lego show.

COMMUNITY

Moving Into Coffees (MIC)

While we reserve 8:00 - 9:30 for coffees, the agenda is only planned for an hour.

For 2-5 grade classrooms, we rely on support and specialist teachers to help cover classrooms. You can trade your class time for earlier or experience a morning homeroom schedule. Please help support at least one classroom coffee. Thank you!

See schedule below:

DATES	GRADE	TIME	Specialists
Monday, May 22	Moving into 1st	8:00 – 9:00	Science, Academic Support, Library, Art, Science
Monday, May 15	Moving into 2nd	8:00 – 9:00	Music, Tech, Library
Wednesday, May 31	Moving into 3rd	8:00 – 9:00	Outdoor Ed, PE, Theater
Monday, May 8	Moving into 4th	8:00 – 9:00	Spanish, Tech, others?
Friday, May 12	Moving into 5th	8:00 – 9:00	Outdoor Ed, Counselor, Chaplain

Project 2nd Wind -  encourage your class to bring in food.

Mount Hood Climb Service Day is almost upon us!

For your planning purposes, here is all the info in one place. Project info is in the master spreadsheet. Check out all the amazing projects others have planned, and all the learning sessions that have scaffolded your day of service! Thanks!

At this point, please let Kristen know directly if your plans change so she can keep everyone on the same page.

1. Please help spread the word to your class about bringing in donations for Project Second Wind. We need to get our pile to grow!

2. Chaplain Heather is asking for your help to honor our work on MHCSD by adding photos of your service to the attached slideshow.

3. Anyone leaving campus will have their lunch delivered to the old LS covered walkway by 8:30. All other sack lunch orders will arrive in your affinity commons by 10:30. 3rd-5th grade not leaving campus will pack their lunch in the MS commons at 8:55. Sandwich bar in the dining hall will be open for employees only from 11-1.

4. There will be three covered lunch recess sessions, and you are welcome to attend one as your schedule allows--11:00-11:25 (1st-5th grade); 11:30-11:55 (1st-5th grade); 12:00-12:25 (Pre-K--Primary). Specialists and Staff, please sign up to cover a lunch recess duty or two.

5. Please communicate with your parent volunteers who signed up via Sign Up, especially if special clothing or instructions are required.

6. Several class have indicated that they would like to create art or crafts during a portion of MHCSD that can be sold at the 5th grade art fair (date TBD at the end of May). If you would like to have your class make projects to sell at the art fair as a portion of their service, and need ideas, let me know.

7. Check your afternoon community/reflection session sign-ups here: sign up. I have one reflection station slot open in the afternoon--1:10-1:40. If you wish to sign up, please contact me. We will reflect through movement, pair and share, and artistic (comic-like) responses.

General schedule for the day:

8:15--Bell Tower

8:55--3rd-5th Grade pack lunches in MS commons (only for classes NOT leaving campus)

11:00-11:55; 12:00-12:25--1st-5th grade mixed recess coverage

12:00-12:25--Pre-K--Primary recess coverage

12:00-2:15 Afternoon sessions (according to sign up)

2:25 Gather in affinity groups in commons for brief reflection

2:35 Popsicles (in the location of your choice--pick up popsicles in the LS Dining Commons)

Dining Hall Alternative Route for AP Testing

We need to re-route Lower School students for AP Exams on three dates this year:

Tuesday, May 9

Thursday, May 18

Please have your students walk behind the Middle School and enter at the back of the Upper School near the Dining Hall entrance off of rooms 70-73. Students should exit the Dining Hall by the doors closest to the food lines. We don’t want students walking past or near Platt or walking by the sidewalk near the US Library.

Architect Tour

Friday, May 19th a group of architects will be touring the building. Chris will be looking for student volunteers to help guide our visitors through different spaces in our new building. She will start gathering interested students this week.

Promotion, 6/16, 9:00 - 10:15

Promotion timing will be altered this year to accommodate all divisions ending on Friday, June 16.  Lower School promotion will be from 9:00 - 10:15 and dismissal at 11:00.

As a collaborative professional community Lower Faculty Employees will strive to:

• Do what is best for the students
• Assume we are all doing our best at the moment and our intentions are positive
• Be present, participate, contribute, include many voices

• Create a safe space that encourages sharing different opinions, ideas, perspectives
• Seek understanding, be curious about what others think
• Express gratitude, joy and encouragement
• Communicate with compassion, clarity and effectiveness
• Demonstrate respect

PROGRAM

Faculty Meetings: Faculty Meeting Schedule, Faculty Meeting Agenda

• Tuesday, 5/9: 3:30 AS screening of Beyond Measure (see below)
• Thursday, 5/11: BY/IY Meetings

Beyond Measure screening - Tuesday, May 9, OMP @ 3:30

There are now 60 confirmed RSVPs for the screening of the film Beyond Measure.

The event will be held on Tuesday, May 9, at 3:30pm at the Old Market Pub.

Office White Board

Please make sure you write your class location when leaving the building. This is for field trips, walks to wetlands/woods, visiting other divisions, etc. Thank you.

Summer Stipends

Here is the link for the:

Summer Stipend Request Form 2017

Due date for Summer Stipend Requests: May 17th

Teacher Searches

LS Chaplain - Phillip Craig has accepted our invitation to join the LS Faculty as Chaplain.

PreK Teacher - Offer out

5th Grade Teacher - Candidates on campus this week.

LEGO Show Friday, May 12th in the Science Lab, the Performance Commons, and a bit outside of the Lab.  Show times begin at 9am, and run for 20 minutes.  The last show is at 1:40.  We are closed from 10:40 – 12 noon, during lunch.  Fourth Grade – please note – since this is the first day of your science rotation (there will be no science), I have given you a visitation time close to the start of your science class; please check the chart for your exact time.  Feel free to change your visiting time if you wish.  All classes - please follow this link to sign up.  Our nearly 65 LEGO physicists, from six different LEGO classes, are looking forward to demonstrating their models.  This is our warmup before the show at the Oregon Zoo, June 3 & 4.  Thank you for visiting!  One other note – I apologize, in advance, for the noise this show will generate!  -  Jane KN

Student Support

• First Grade - We appreciate your help at First Grade recesses keeping an eye out for Andy B, Juliette B., Aaron S., Alex J. and friends. They may need support navigating social issues and particularly in using kind and inclusive language together.
• Neal Family - Alexa, 2nd, and Mark, PreK. The family is going through a difficult transition. If either child needs support, let Melanie know.

6th Grade Plays

6th graders who have some stories they would love to share with LS Students.  These stories are generally for the younger members of our community but all classes are welcome.

We have two dates:

Monday   6/5   8:25 - 8:55

Tuesday  6/6   9:10 - 9:40

Primary to 2nd Discovery Day

We are planning to use the following rooms during Discovery Day, May 25 (C Day) from 12:00 - 2:30. Let me know if you have questions.

Lodge Art Studio

Turf Field

LS Conference Room

Natalie/ Mary's Room

Janet's Room

Doug's Room

Dining Commons

Performance Commons

Claire's classroom

Covered Play Area

1/2 of Gym if pouring rain

Yoga Offerings

Please contact Kathleen if you are interested; hickska@oes.edu

OPERATIONS

SAFETY ISSUE: Shelves 4’ and Above Need to be Secured to Wall

Recent safety audit let us know any shelves 4’ or higher need to be secured to a wall. Please submit work orders by May 12 for any shelves needing to be secured.

Purchases - order by May 31

We are asking that all purchases on this year’s budget by completed by the end of 5/31. Next year’s budget begins July 1st.

Jewelry at School

Please remind your students that necklaces and earrings other than studs are not allowed at school. This is for safety reasons.

Uniform Policy:

For safety reasons, only watches and studs for pierced ears. Please refrain from sending the Lower School students to school with necklaces, drop earrings, bracelets, multiple scrunchies worn as bracelets, rings, etc.

SST on Thursdays

SST meetings are available on Thursdays from 3:15-4:00 for anyone who would like a whole team approach to supporting a student or students. Please contact your Assistant Head to request a Thursday afternoon SST. Also let us know who you’d like to request to attend.

Playground Safety

If cement is under the bars/wall/etc., you know these were not meant to be played on and is not part of our play area. The bike rack area is off limits for playing. It is hard to supervise and is a storage area for bikes.

Slide Tag Guidelines

4th graders have started a game around the slide. No jumping off the top of the slide or stairs.  No climbing onto the platform from the side of the slide. You cannot go down the slide if someone is standing at the bottom.

Mini Aardvark Tag Guidelines

A collection of 3rd graders having been playing tag around Mini Aardvark. SImilar guidelines to Slide Tag; no jumping from the upper deck to the ground. No climbing the outside of Mini Aardvark.

Major Lower School Rules

The following infractions are considered serious and could result in a range of consequences including dismissal from the school. Unless otherwise stated, these rules apply to conduct at all school-related events both on and off campus.

Verbal abuse, physical abuse, bullying, or inappropriate physical touch.
Lying, deceit, or other dishonest conduct
Destruction of property belonging to the School, its personnel, or another student
Stealing
Inappropriate language
Possession or use of weapons or any object that is used in a threatening manner

Adding to the Faculty Calendar

We’ve had some accidental deletions from the Faculty Calendar lately, so access has been modified to allow teachers to view the calendar but not make changes. If you need an event added or modified, please email Lyn with your changes. Thank you!

Recess Duty

Be on time, walk around, cover all zones of the playground

Performance Commons - check to be sure it is available

Field Trips on or off Campus

Inform the LS Office when you take your class on a trip out of the building. We need to know where your class is at all times during the school day.  Take with you what you need; cellphone, 1st aid, emergency forms and more as needed.

Calendar Updates

Update grade level events on the faculty calendar and the Finalsite Calendar.  The spring is a very busy time. We want to be sure all know what is happening when with sufficient time to work through conflicts and plan on attending

Early Morning Supervision

Employee Resources

A helpful tool is created in the OES website for employees to save time searching different sites when you need to access the basic forms like check request, catering, maintenance requests and other resources.

Your Announcements

Send any announcements you have for faculty to Kirstin, Chris or David by Thursday each week and we will include them in the Weekly Memo.  This should help reduce the number of emails we are receiving, and maximize our time to collaborate during meetings.