Weekly Memo
Week 24, January 30 - February 3, 2017
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Congratulations on completing our first 5 day week in seven weeks. Let’s see if we can make 5 days (even 6 if you are working PreK Admissions) for two weeks in row. The weather might have other plans for us.
This is a busy time for us all with reports to write, admissions visitors, days and files and special events. Seek ways to support one another.
COMMUNITY
Chris Schuck’s Last Day, Tuesday, 1/31
Thank him for his service when you see him around campus.
LS Religion Teacher, 2nd Semester
We are still working on a solution to filling this position. As a result, there will be no religion classes this week. In lieu of a religion lessons consider looking at Kathleen Hicks’ Yoga Calm Google calendar to see if she’s available to work with your class, or contact your Assistant Head if it’s your only break/planning that day and you need someone to take your class.
State of School
This week, parents will have the opportunity to hear the State of School address you heard last Monday. Mo wants our families to learn about the state of our school as they prepare to re-enroll for next year.
Lower School Parent Coffees
Thanks to Kirstin and the Beginning Years folks for presenting two informative coffees. This week Intermediate Years takes over for the first of two parent coffees.
2nd and 3rd Grade Coffee, Monday, 1/30
Main Topic: Primary Sources Research and Home Support
4th and 5th Grade Coffee, Monday, February 2/6
Main Topic: ERB’s, Executive Function
The Primary-First Grade Coffee focused on how growth mindset can help parents give effective feedback to their children after they receive reports and conference with teachers. The latest post in The Confluence provides them with resources. If you are looking for more resources for your students on growth mindset, try the Mindset Kit for educators from Stanford University.
The Primary-First Grade Coffee focused on how growth mindset can help parents give effective feedback to their children after they receive reports and conference with teachers. The latest post in The Confluence provides them with resources. If you are looking for more resources for your students on growth mindset, try the Mindset Kit for educators from Stanford University.
Immigration Day
Thanks to the 5th grade team for orchestrating such a great simulation. The US students were a great addition.
Kiah Job Share
Kathie Kimmy will start Tuesday as interim job share teacher. We are grateful to have Kathie step in and help us navigate the second half of this year. After shadowing Kiah this week and next, Kathie will teach Monday through Wednesday and Kiah Wednesday through Friday. As this is the first time we have created a job share position, Kiah and Kathie will both be working 60% time so they have more time to make the job share the best experience for their students. Future job share will be net 1 FTE. It has been a long process and we are thankful for the 3rd grade team for their time.
We are in the process of finalizing the hiring of the permanent job share partner. She will join Kiah at the start of the 2017-18 school year.
Employment Searches
Long Term PE sub (Jessica) - We have 4 finalists selected and have scheduled their visits.
Long Term 3rd Grade sub (Tonya) - We are finalizing the hiring
Long Term 5th Grade sub (Alysa) - We are finalizing the hiring
2017-18 Hires
LS Chaplain - reviewing resumes
Giving Chapel Reflections -- Zero Responses from last week. Please take a moment
Please take a few moments to fill out this short survey reflecting on our efforts to deepen student connections during the Giving Chapel season. I understand some of your classroom connections and conversations may have been cut short because of snow days, or it may be hard to recall at this later date and during this busy season. I thank you in advance for your willingness to take time to reflect. If you prefer to have a conversation in person, I am happy to oblige. Thanks! Kristen
Full calendars
David, Chris and Kirstin are all involved in hiring interviews and observations this week as well as beginning to read hundreds of admissions applicant files--just an FYI that they may need some advanced notice to accommodate classroom visits, observations and parent meetings.
Re-enrollment Contracts out on 1/23. Due back on 2/7
PreK Admissions Day, Saturday, 2/4
See Sarah’s email for details. Thank you to all who are participating.
Admissions Visitors
Admissions is working hard to reschedule visitors. I appreciate your understanding
Specialists, you offer a unique perspective on our admissions visitors. Please take the time to complete a Feedback Form for each visitor you teach. Thanks.
Upper School Helpers - See Robin Schauffler’s email
Student Support Team
This is a great time of the year to dig back into all our students who may need a little extra support throughout the day.
1. Check SST Agenda tab in weekly memo
2. If you have contact time with one of the students mentioned - Check SST site if it is noted as updated
3. If a student you have wonderings about but are not listed - contact the relevant person in SST
PROGRAM
Extra School Days
The Administrative Team has reclaimed 5 days. See the letter days below. Any additional missed school days will be made up with a combination of remote learning days and added school days.
Days Added to All Divisions
- Monday, February 20th – President’s day – F
- Monday, April 3rd – PGD Day – C
- Friday, April 14 – Good Friday – D
Division Specific Days Added
- Thursday, June 15 – A
- Friday, June 16 – F
Weather and Remote Plans
The forecast for Wednesday into Thursday is for the return of winter and possible snow and wintery mix. We will need to be ready with remote plans in case the weather does come.
Just a reminder to Beginning Years teachers to give feedback to another grade level by the end of the day Monday so all our Virtual Learning Plans can be fine-tuned and ready to go this week. You can access the goals and a feedback sheet here. There is currently a potential of wintery weather later in the week.
- Thursday February 2 -- BY/IY Faculty Meeting
- Monday February 13 - LS Faculty Meeting, 3:15, LS Library
Reporting Timeline
(Feb. 9: Admissions Day)
Friday, Feb. 10: Report Card Writing
Tuesday, Feb. 14, 8:00am: Reports due to colleagues for proofing
Monday, Feb. 20, 8:00am: PCR Locks. Reports posted reports to PCR.
Friday, Feb. 24: Reports go out to parents, ERBs sent via US mail.
Thursday-Friday, Mar. 2-3: LS Conferences
MS Story Time
All are welcome, performances will be in the MS Commons on:
Feb 9th from 12:35 - 1:05
Feb 10th from 1:25 - 1:55
Immigration Resources
The timing of the change in US policy about refugees in juxtaposition to our 5th graders’ Immigration Day work will undoubtedly inspire some lively conversations. There are some resources out there to help you:
Refugee or Migrant? Your Words Matter from the UN Refugee Agency
What I’ve Said (and not said) to My Children (includes link to Unicef resource)
Assessment Reminders
We’ve seen many of you working hard on student assessments! For most of you this will look like a DRA, spelling assessment/inventory, monthly calendar checkpoints, Bridges unit assessment, writing samples, and various other assessments as needed. Please contact Chris, Kirstin or Ari if you need assessment support or have questions about assessments at your grade level.
2/6 Assistant Teacher Meeting Rescheduled to 2/27
The Feb. 6th Assistant Teacher Meeting has been rescheduled to Monday, February 27th to accommodate a hiring visit. This is still a D day--the change has been made to the calendar.
Gatherings
Friday, 2/3, there will be No Gathering due to snow many snow days. Use extra time for assessments and class work.
Friday 2/10 --no school for report writing
Thursday and Friday 2/16-17 -- Akehurst Class will share their class play
Friday 2/24 -- All LS Love Assembly
SST meetings are available on Thursdays from 3:15-4:00 for anyone who would like a whole team approach to supporting a student or students. Please contact your Assistant Head to request a Thursday afternoon SST. Also let us know who you’d like to request to attend.
OPERATIONS
Fire Drill in Chapel
There will be a Fire Drill at the end of Chapel on Tuesday. This will be a guided fire drill. You may inform your students.
Early Dismissal Plan/ Emergency Dismissal Plan
In the future all employees will be expected to remain for at least 30 minutes after the scheduled dismissal time to help with student management. We will plan for the dismissal of faculty after assessing how many students we have remaining.
Employee Resources
A helpful tool is created in the OES website for employees to save time searching different sites when you need to access the basic forms like check request, catering, maintenance requests and other resources. Check out this link:
ADP Tutorial
For help on any ADP related matters: login or registration, password retrieval, or time card approval process, please view this beautiful presentation that Ed Cecere put together. This is a helpful guide and should answer your ADP related questions. If you still have problems after using Ed’s helpful guide, please let Veena: iyengarve@oes.edu know. There is a plan to put the ADP resource link in the LS Employee Resource page for future reference. Stay tune.
Your Announcements
Send any announcements you have for faculty to Kirstin, Chris or David by Thursday each week and we will include them in the Weekly Memo. This should help reduce the number of emails we are receiving, and maximize our time to collaborate during meetings.
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