LS Weekly Memo
Week 3, August 22-26, 2016
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It is official. This week is New Employee Orientation and our designated Moving in Week. Thanks to Lyn and Kathy, the LS Cafe is set up and and awaiting your arrival. We look forward to seeing you this week.
CONSTRUCTION UPDATES
Classroom Setup
VERY IMPORTANT: PLEASE VIEW THE CLASSROOM SETUP GUIDELINES BEFORE SETTING UP YOUR CLASSROOM! This document contains important information you need to know about safety before you purchase new items or set up your space.
The Move-in Plan -
○ Monday, August 22 – Designated Move-in Week. LS Café will be open each morning. Videographers in the LS Building 9:00 – 2:00. I hope many of you will be here.
○ You have all-hours access to the building with your keycard. Enter through the main entrance.
○ Think safety first as construction is ongoing. Hard hats not required.
○ You may work in your classroom and in your common spaces. Please keep all classroom materials in the classroom. Do not put extra stuff in the commons.
○ The swap meet has begun. Rod and crew have organized extra furniture in the Old LS Building 1st/2nd classrooms and commons; tables, desks, chairs, bookcases, storage, file cabinets.
○ The new “Room 10” storage area is not yet available. Rod will distribute 6 clear plastic storage boxes to each classroom. Maintenance will move the storage boxes into the new Storage area on September 2.
○ Jon von Behren, Rod Maynard and his crew are scrambling to get us moved in and our former spaces cleaned out. Please do not contact them with requests. Please do add your request to the New LS Building Maintenance Request Log
○ We will have a building use/operation training during opening faculty meetings
○ Lighting - the new lights are energy efficient, daylight harvesting and adjustable. Please work with the new lights before installing area lights.
○ September 9 - Community Building Tours, 8:30 - 10:30am
Unpacking
● Remember – All windows need to be fully operable to support cooling of the building.
● Any unneeded materials or furniture should be set aside within your classroom for the time being with a:
Black Sticker – Discard
Purple Sticker – potential ruse.
● Please remember to check the labels on your boxes before unpacking; a number of people are missing boxes or other items. Tracy in particular is looking for a large plywood box labeled “treasures;” contact him if you locate it.
Trash and Recycling
Ben and the custodial crew are working to take out the trash and recycling at the end of each day. You can help by being clear about what is trash and recycling and what is not.
Large trash and recycling containers are located in the Affinity Commons.
Furniture Requests
● Tables for 3rd- 5th classrooms, affinity commons, science and art are due 8/30
● Jon von Behren has some Ikea cube shelves on hand
● Ordered File cabinets, teacher chairs, student chairs deliver date TBD
Please do not contact Jon with additional furniture requests at this time.
Furniture budget
We have allocated the furniture budget for the building based on the orders in the LS Furniture Needs and Teacher Desk Needs. Lower School has a small furniture budget that we can use to purchase necessities. We will wait until the end of the week to determine what if any additional furniture we will purchase. We will find a way to budget necessities. Put your request for furniture needs at the top of the LS Furniture Needs List under the heading, Additional Furniture Needs as of August 26, 2016. David, Chris and Kirstin will review requests and make decisions. Any furniture needs that are unfunded may be purchased with grade level funds or purchased in June 2017 with the new budget.
Cooling in the New Building
The heating and cooling systems in the new building are still being commissioned so the building is significantly warmer than will be. Until the system is functional, open windows, deploy fans, come early.
Lacrosse Storage Under Exterior Stair
Jon is working on a athletic bags/ lacrosse stuff storage solution for under the east exterior stairs.
Setting Up Common Spaces
We will need to work together on the set-up of common spaces
· Work with your floor mates to make a plan for setting up your affinity commons
· Production Room – we could use a couple of volunteers to work with Kirstin on the set up. Please contact her if you are willing.
· Let’s see how our unpacking goes. We may be able to get additional Assistant Teacher time on 8/31 to help
COMMUNITY
Kirstin, Chris David Off Campus 8/24
We will be in a retreat, available through Lyn if necessary.
Newest Employees to Lower School
Please welcome:
Heather Wenrick – Interim LS Chaplain
Callie Schulman – Interim LS Religion Teacher
Interim Chaplain
Please join me in welcoming Heather Wenrick as our Interim LS Chaplain. She may be a familiar face to many as she is the Associate Rector at St John the Baptist, served as the Interim Upper School Chaplain two years ago and is a former special education teacher. Please introduce yourself as you see her around campus.
Interim Religion Teacher
Please join me in welcoming Rabbi Callie Schulman as our Interim LS Religion Teacher. Callie is an OES lifer who has recently returned to the Portland area. In addition to teaching religion in the LS she will be teaching two religion classes in US. Please introduce yourself as you see her around campus.
If you’re new or just need a review of the many people who work at OES, including the all-important custodial and maintenance staff helping us get everything ready for the start of school, head to the OES Employees Photos.
Room Assignments:
As you look to reconnect with colleagues or return things that made their way to the wrong room, we thought you’d like to know where everyone is!
First Floor, West Wing:
Room 10: Science Classroom, Jane Kenney-Norberg
Room 11: Kindergarten: Carole Burton
Room 12: Kindergarten: Deborah Bridgnell
Room 13: Kindergarten: Beth Breiten and Megan Graham
Room 14: PreK: Colesie Tharp and Lauren Endicott
Room 15: Primary: Chris O’Toole and Shelley Weiller
Production Room: EC Office, Shelley Weiller’s desk, Kelola and Alfredo’s offices, Kirstin’s office, copy machine
Room 16: Art Studio: Laura Foster-Flynn
Second Floor, West Wing:
Lower School Office: Lyn Zenicek, Kathy Finn-Brennan, David Lowell
Room 20: 2nd Grade, Natalie Simms
Room 21: 1st Grade, Katherine McCall Petke and Julie Mulley
Room 22: 1st Grade, Doug Whitmore and Juidi Alongi
Room 23: 1st Grade, Claire Kucera and Donna Komitor
Room 24: 2nd Grade, Jackie Blake
Room 25: 2nd Grade, Janet Schilling
Room 26: Spanish Room, Alfredo Peche and Kelola McCrary
Second Floor, East Wing:
Room 27: 5th Grade, Alysa Williams
Room 28: 5th Grade, Tina Akehurst
Room 29: 5th Grade, Natasha Busick
Technology Office: Jeffrey Sprague and Debra Thomas
Library: Lara Ingham and Heidi Hackenjos
Third Floor:
Room 30: 4th Grade, Asha Sathyaraj
Room 31: 4th Grade, Tracy Arensberg
Room 32: 3rd Grade, Erin Moulton
Room 33: 3rd Grade, Kiah Johnson Mounsey
Room 34: 3rd Grade, Tonya Griffin
Room 35: 4th Grade, Rachel Taylor
Student Support Bank: Chris Thompson, Ari Sternberg, Melanie Clark, Chaplain
Alternate Spaces:
Art Room in the US: Art, Margaret Synan Russell
Rooms 35 and 36 in the former LS : Music, Amy Rhinegans and Kristen Haferbecker
Gym: PE, Scott Corris, Stephanie Rankin and Jessica Wolfram
Sub Hiring
We are starting to look for substitute teachers for the upcoming year. If you know of someone who you think would be a good addition to our sub team, please invite them to send their resume to lsteacher@oes.edu .
Assistant Teachers
Here are the Assistant Teachers and their assignments
Pre-K
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Jeanna Bennett-Schultz
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K - Breiten
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Megan Graham
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K - Bridgnell
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Paul Wild
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K - Burton
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Anna Halpin
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Primary
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Shelley Weiller
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1st - Kucera
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Donna Komitor
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1st - Petke
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Julie Mulley
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1st - Whitmore
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Juidi Alongi
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2nd LLI
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Shelley Weiller
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2nd shared assistants
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Donna and Juidi
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3rd - 5th
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Kate McClellan
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PROGRAM
Opening Faculty Meetings
Just a note that because of the change to a new space, new schedule and so many new teams, we have a lot to work out together. The more classroom setup/prep you can do before our meetings begin on 8/30, the better focus and productivity we may have together as we work out these important details.
Tuesday - 8/30 - All School am, Classroom Set-up pm
Wednesday - 8/31 - LS Faculty Meeting, 8:00 - 4:00 (note the longer time)
Thursday - 9/1 - LS Team Meetings/ Department Meetings, 8:00 -12:00 pm, Classroom Set-Up or grade level meetings 12-3
Friday - 9/2 - Faculty work day (anticipate work with your team on schedule, shared spaces and logistics)
People of Color Conference (POCC) PGD
PoCC registration opens on August 29, 2016. Let me know if you are interested. It is best to register on this date to ensure being at the closest hotel to the conference.
Dori is planning to meet with Affinity Group facilitators as they process the information they receive to help support facilitating their groups (they usually meet four times between October and November). She will also coordinate a pre-meeting (November 30th 3:30 - 4:15 p.m.) and post-meeting for adult attendees (December 13th 3:30 - 4:15 p.m.).
Calendars
Chris and Jeffrey have sent out their Google Calendar creations. We will review at Opening faculty meetings. Thank them when you see them for taking on the Herculean task.
● Letter day for each day of the school year
● Each teacher’s schedule
● Specialist intensive rotating schedule
● Faculty meeting schedule
● Community time schedule
● LS Faculty Calendar
New Lower School Schedule
Here are several useful links for the schedule
LS Schedules - note the tabs at the bottom, one for each class and specialist
Playground Design
We are moving forward with a plan for intensive student involved playground design this fall, with possible leadership from some 5th graders. Winter will be spent converting ideas to plans so we can build it out next summer.
Summer Stipends
Please inform David and your Assistant Head about any remaining dates you will be meeting for your summer stipends. When your stipend has concluded, submit your Summer Stipend Completion Forms and Stipend Follow-Up Reports to Lyn.
Class Placement
Cass lists are finalized. They will be sent out to teachers on 8/19 and will be released to families on 8/26. Mailing labels should be available by 8/26; please send out your welcome letters to families by Tuesday, August 30th (but not before 8/26).
OPERATIONS
Transitions, Arrival and Dismissal
Please visit the Transitions Document for important information about transitions, arrival and dismissal procedures in the new building. Feedback can be sent to Kirstin.
Calendar Event Updates
Please add all important dates for your class/team (learning celebrations, field trips, etc.) to the LS Faculty Calendar before August 25th. Thank you!
These are the 2 main LS Calendars:
1. LS FACULTY CALENDAR (also known by some of you as the LS Faculty Google Docs calendar). This is our internal calendar and is not visible to the public or to the families.
Type of events that are posted on our LS Faculty calendar - all events or activities happening in your grade or department not requiring parents/families attendance and all divisional meetings.
2. LS EVENTS WEB CALENDAR (technically known as "Final Site" calendar) - this is the calendar on our main OES website: LS Events Web Calendar - this calendar is visible to the public or to our families! All events submitted to this calendar are reviewed and approved by the Head of School Executive Assistant.
Type of events that are posted on the LS Events Web calendar – events or activities in your grade or department requiring or inviting our parents’ attendance, and events like trips* for information purposes.
* For security reasons - when submitting a trip event, don't mention the specific location of the trip, rather post it as "2nd grade field trip", etc... you can mention the location of your trip in your classroom website or in your email to the parents.
IMPORTANT: Faculty or Staff hosting an event is responsible for submitting request for posting an event into the LS Web Calendar. This is to ensure accurate event information.
NOTE: this calendar information can also be found in the LS IMPORTANT DOCS.
Your Announcements
Send any announcements you have for faculty to Kirstin, Chris or me by Thursday each week and we will include them in the Weekly Memo. This should help reduce the number of emails we are receiving, and maximize our time to collaborate during meetings.
Archive
Utilize the archive for previous Weekly Memo.
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