LS Weekly Memo
Week 40, June 6 - 10, 2016
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Thank you to the PE Team, parent organizer Jennifer Young, and a number of other parent volunteers, for an action-packed PE Family Fun Night. It was a well attended event and great fun for all. Our thanks to the Fourth Grade team and their chaperones for organizing and supervising the overnight trip to Camp Gray in Newport. Friday we celebrated our retires, including Kris van Hatcher who worked here for 42 year after attending BDH. You may have a few wilted children this week courtesy of the high heat, and busy weekends with the Lego Show at the Zoo and a few lacrosse jamborees.
On to the last 7.5 days of school with the final Moving Into Coffees, learning celebrations, Spanish informances, Beginning School Chapel and field days, not to mention Promotion.
CONSTRUCTION UPDATES
- June 30 deadline for packing rooms
- Rod has packing materials. Here is the plan, The Big Re-Move
- Get your labels and boxes and confirm your new room number
- Put full boxes in closets
- Teachers may move in as early as August 1st.
- August 22nd - the official \\\move in week with the LS Cafe open each morning
- We are making final decisions on furniture (what we need and can afford) and playground equipment (minimal)
- Gender Neutral Bathrooms - We have a plan
COMMUNITY
Paula Hunger
Paula is out recovering, supported by her family. Kathie Kimmy and Paula have been communicating and planning for the students. If you’d like to communicate with her please email, text or send cards. Flowers and a card from us will be sent to Paula on Monday. Stop by the LS Office to sign.
Jordan Elliott Recognition
Tuesday afternoon we are all invited to the Chapel from 3:15 - 4:15 to recognize and appreciate Jordan. I hope many of you will join us in appreciation for his service to our school, as teacher, dorm parent, Director of the Dorm Program and Head of Upper School. Our school has been changed through his leadership in the creation of the Essential Competencies, the development of the Intercultural Competency program and the crafting of the Community Statement.
US Student Help
1) Please click on the tab for the day(s) that you would like packing help. If you would like help on a day not listed, please click on the tab marked, "Other."
2) Please input your name, room number, and desired time(s) for the given day. Please note that the, "Time(s) Needed," column is intentionally short, so that each subsequent time period will wrap around and be easier for me to see. Please input the time as: #:##-#:##
3) All student volunteers will email Austin their availability. He will then input them depending on the schedule. Though he will mostly put them in on a first come, first serve basis, Austin’s goal is to get everyone at least one student helper if possible.
4) Please feel free to check on the schedule regularly. Austin will try to send an email the night before to let you know who to expect.
Substitutes
Many substitutes are already off on vacation. We will do our best to cover requests. In the future please do not plan on taking personal days during the last two weeks of school.
Thank You, Pre-K Lunch Helpers!
Thanks for your help. Pre-K Lunch Helpers
Year End Parties
Please be sure to post your end-of-the-year parties on the Faculty Events Google Calendar. We want to know when large groups of parents will come on campus for these events. Parking may be an issue when we have overlaps.
Students of Concern- Sub Folders
Remember the SST site has helpful information.
See Chris if you have questions. She keeps the names on the list if the behavior listed is still an ongoing concern. Remember to have some respectfully written notes for substitutes in your sub folder or sub plans, alerting them to possible challenges. It would be important to add strategies and accommodations you use that help student be successful in class.
- HB - K- CB
- Has difficulty keeping up with the flow of things, can be disruptive. Let Carole and Chris know if he is having difficulties. We want to be consistent in our support.
- OB-K-CB
- Mourning the loss of her father
- Giving her lots of love and support
- Attending full days again and generally doing well.
- Please keep Carole and Chris in the loop if challenging behavior arises again
- Read if you supervise the field at lunch recess for 1st and 2nd Grade
- First Grade boys are having heated arguments about soccer and football. One person on the field at lunch recess should oversee their games
- Try to be alert, and help problem solve before things escalate
- Please remind them before going out to the field that when the whistle is blown they stop the play and players take turns CARRYING the ball off the field.
- It helps to give them an 2 minute warning before blowing the whistle to end recess.
Updated entry, please be sure to read if you teach or supervise Second Grade
- SG - 2 JB
- Let Jackie or Chris know if he is having difficulty in your class
- If he gets stuck and disrupts the class, let Chris know- call the office
- Specialists, we value your input and appreciate your feedback. Please input any rating and observations at the end of each day into the weekly googledoc. In addition to the daily communication with his family this document is also sent daily to Sam's outside support team. They appreciate the specific examples we provide and work through them with him (accomplishments and challenges). Thank you.
- Fourth Grade World Cup Soccer Games
- Track and Field Duty People, please continue to keep a close eye on these games. They made a plan:
- Gather at the beginning to organize teams. They will divide into two mixed ability groups with one soccer goal OR play one large game of soccer using two goals (no larger than 8 or 9 students)
- Teachers out on the field, please continue to monitor this situation. Last week I had to remind them of their agreements.
Major Rules - If a student violates a major rule, Chris and David need to know and need to be part of the determination of consequences and reparations.
- Verbal abuse, physical abuse, bullying, or inappropriate physical touch.
- Lying, deceit, or other dishonest conduct
- Destruction of property belonging to the School, its personnel or another student
- Stealing
- Inappropriate language
- Possession or use of weapons or any object that is used in a threatening manner
Students not Returning in 2016-17
The following students will not be returning to OES next year. Treat this information confidentially, as we do not know which students have been told nor how comfortable they are with the decision.
Students Not Returning 2016-17 as of 5/30/16
1st
Scarlet Ganes - relocation
Brooke Gilson
Rebecca Laakman - relo
Elsa Swanson - relo
2nd
Mako Jindai - relo
Kianna Meyer
3rd
Ben Blumenthal - relo
Lincoln Weiler
4th
Zorian Chakraborty - relo
Hinako Jindai - relo
5th
Andrew Reveno - relo
6th
Andrew Kashiwagi
Will Owen
Ashley Schroeder
Hannah Swanson - relo
PROGRAM
- Monday, June 6 , 3:30 - 5:00 - LS Faculty Meeting, Old Market Pub
3:30 - Schedule presentation and discussion
- Thursday, June 9, 7:35 - 8:35 - DEpartments/ Teams
Closing Faculty Meetings
- Thursday, June 16th, 8:30 - 11:30am - Celebrating the year that was
Breakfast at 8:00. Meeting starts at 8:30. Special catered lunch served, including a July and August Birthday Cake!
- Friday, June 19 - Monday, June 20 - report writing and proofing
- Tuesday, June 21, 8:00am - Reports Due in PCR
- Tuesday, June 21st, 8:00am - 12:00pm - Looking ahead to the year that will be
- Wednesday, June 22, 11:00 - 3:00 pm - Closing AS Meeting and Lunch
Chaplain Program
This Friday, June 10, we will have our annual Eucharist Chapel. A notice has gone out to families in the Wednesday Express. I will quote a portion of it here: "The decision to take communion is a family decision, for students to make in conversation with you. Many children, come forward to receive communion (bread and grape juice that have been blessed). Many others will come forward simply to receive a blessing from one of the Chaplains. Still others will choose to stay seated. Each child participates in the way that best suits them and their family." If you or parents have questions, please come and chat, or encourage parents to talk with me. We will have a gluten-free option available.
As a way to provide context, I will talk about the background of the Christian sacrament during our chapel on Monday, June 6. I will talk with our friends in Primary and First Grade about it during our regular classroom time.
And finally, there will be a Beginning School Chapel on Wednesday, June 8, 8:15-8:45am. The theme is "second chances" and the story and music is inspired by the life and work of one of my heroes, Pete Seeger.
Playground Design
We had our first exploratory conversation with Michelle Mathis of Learning Landscapes about playground design. On to budget discussions with Jon to see what our funding looks like.
Library Feedback and Book Love
Author Visit Feedback-Lara would love to hear from you about your and your students' experience with our library author visits this year. We were fortunate to have several authors and illustrators who presented to grades Pre-K-5th. Next year, we will welcome Patricia Polacco to campus and will be developing ideas on how best to celebrate her work as a Lower School Community. Your feedback will help shape future visits and support our students as readers and researchers. It will also help in securing future funding for visits. Many of our visits are free due to our relationship with local bookstores, but I want to ensure we can support visits that we may need to pay for as well.
5th grade Book Love Gallery-Please bring your class to see the Book Love Project creatd by our 5th graders during Library classes. They have brought amazing creative energy to promote a book they loved from their time in Lower School. Come to the Lower School Library on Wednesday, June 8th, between 11:50-12:30. Stay for as long or as short as your schedule allows.
Calculus Rides - Monday
Jacqui Gardner AP Calculus classes have been working on designing their own amusement park rides using K'nex Kits. Please feel free to come by room 222 in DC anytime on Monday if you would like to see them - bring your classes
Integrated Music - 1st grade Heart Songs
Kristen Haferbecker and her 1st grade songwriters demonstrating the power of integrated learning and documentation.
Progress Report Timeline
As always, if you want to jump in and get ahead of this projected timeline, feel free to do so!
- Friday, June 17th Complete half of your reports, pass along to your reader
- Monday, June 20th Complete last half of your reports, pass along to your reader
- Tuesday, June 21st Upload all to PCR by 8:00 before our LS Faculty Meeting
- David to read Jane’s Reports
- Chris to read Kelola’s Spanish and Margaret’s Art
- Kelola reads Alfredo’s reports
Jeffrey and others will review all reports on PCR. Lyn will send out an email to parents notifying them when reports are available on PCR. Beginning School will send out their reports as PDF via email simultaneously, coordinated with the rest of the Lower School.
Artifacts to Pass Along to Next Year’s Teachers, Pre-K Through Fourth Grades
As in the past, please gather the following items and place them (well labeled and alphabetized) in a boxes in Ari’s office before you leave.
- DRA or F & P Reading Assessments
- Copy of Final Math Assessment(s)
- Student’s Letter of Introduction to Next Year’s Teacher
Our Thanks to Scheduling Task Force!
Tracy Beth
Tina Amy
Rachel Kristen
Ari Carole
Tonya Chris O’Toole
Monday you will see the fruits of our labors. A special thanks to Tracy, Kristen, and Tina for working through many of the details of our 6 day rotating, specialist intensives schedule.
Summer Stipends
Stipends have been sent out. See David if you have questions.
Moving Into Spring Coffees
First Grade
Doug, Margaret, Lara, Kristen, PE Team, Alfredo, Melanie and Jennie, all to attend, we have a number of new families who will be excited to meet specialists!
Specialist, please arrive at or before 8:30
Chris will collect student ambassadors between 8:40-8:45
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Monday, June 6th @ 8am
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Fourth Grade
Asha, Rachel, Tracy, Kelola (new to parents) , Lara (OBOB) , Ari (competitions), Melanie, (S & E work), Jeffrey (tech tools in 4th Gr.) all to attend
Specialist, please arrive at or before 8:30
Chris will collect student ambassadors between 8:40-8:45
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Tuesday, June 7th @ 8am
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Teacher Searches
Offers made. Awaiting official acceptance. Searches will be closed after official acceptances received.
Class Placement
The spring sessions are done. One final check in August to go.
Beginning School Chapel, Wednesday, June 8th, 8:15
We’ll gather one more time, wrapping up our year as a Beginning School Community.
Field Days
Beginning School- Thursday, June 9th, 9:15- 10:45
Fourth Graders supervise 6 different stations, with a snack break in the middle.
Look for color groupings in your mailbox next.
First and Second Grade- Friday, June 10th, 9:30-10:45, teachers take part, help supervise
Third and Fourth Grade- Friday, June 10th, 1:15-2:30, teachers take part, help supervise
Lower School Field Days take place on the turf field
OPERATIONS
Last Day of School
Please open the links to the last day of school schedule and LS Promotion help sign-up. These documents can also be viewed in the LS Important Docs. We appreciate your help! .
Lost and Found Tables Coming on Wednesday, June 8th
Our dedicated Lost and Found parent volunteers will put out all Lost and Found items from all of the locations next Wednesday. Students and families can check for Lost and Found items before and after school. Tables will be set up on the covered walkway until the last day of school. After that, all non-OES Logo items will be donated to charity, OES logo items donated to used uniform collection. Teachers, please prepare students for this situation, and make agreements with them around car pick up and dismissal.
Be on Time for Dismissal
Friday was especially hard, with many classes strolling out well after 2:55. Please be prompt, between 2:50 and 2:55.
Packing Up Boxes
Teachers were wondering if they could stack boxes in the Common Areas. Please pack boxes in your closets. If some need to take up space in your classroom, cover them with fabric of some kind. Keep learning environments pleasing up until the end.
Packing and Unpacking of Rooms
Rod has materials. Let him know what you need. US Students available to help. Contact Robin Schauffler. Get your labels and confirm your new room number in LS Office.
Recess Equipment and the Shed Lock
Please be sure to have students gather or put away equipment after every recess. When left out, things seem to disappear. Please keep the shed locked. When the lock is left open, it too tends to disappear.
Dining Hall Manners
4th and 5th Graders have been tossing food and dirty napkins at each other. Please have a serious class meeting about being respectful in the dining hall. Jason and Kelly were pretty upset about this. Teachers on duty, please be on top of this and let Chris know if we continue to have issues.
New Substitute Phone Number
Miriam’s cellphone for substitute needs - 503-939-9120
She will be checking the phone:M-F: 6:00am-6:15am, Sun-Th: 5:00pm-7:00pm
Emergency Drill Substitutes
In the future these people will be the designated helpers if David and Chris are unavailable.
· Scott Corris – in charge of public announcements and dismissal
· Class attendance – Lyn and Tracy
· Faculty & Staff attendance – Ari and Miriam
· Debra Thomas stays with Donna (Schilling’s class)
2016-17 Calendar
OES All School Calendar and it is updated.
Common Areas: A Friendly Reminder - Please keep Common Areas tidy
Important Safety Issue: Visitors Must Have Visitor Badges or Stickers to Enter the Building
All visitors must sign in and get a visitor badge or sticker (we use them when we run out of key cards).
If you see someone at the door wearing a visitor badge you may let them in. Otherwise, politely say “I’m sorry. You need a visitor’s badge or sticker to enter the building.” David plans to put a friendly reminder in the Wednesday Express.
Calendar Updates - Please remember to get your important dates on the Faculty Google Calendar, and where appropriate, Anne’s All School Calendar when parents need to be notified.
Calendar Updates and Conflicts
Check the calendar for accuracy
Change in Lunch Routine
Kelly needs at least 72 hours notice if you need to change lunch plans (not eat in the dining hall, need sack lunches, etc)
Your Announcements
Send any announcements you have for faculty to Chris or me by Thursday each week and we will include them in the Weekly Memo. This should help reduce the number of emails we are receiving, and to maximize our time to collaborate during meetings.
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