Monday, May 30, 2016

LS Weekly Memo
Week 39, May 31 - June 3, 2016
Thank you Tracy, for organizing the Bridges math training for 3rd - 5th grade teachers. The training will prove to be immeasurably helpful as teachers plan their year. GOBS was a huge success.  Thank you Lara and FOESL, for making it happen during our year of limited space.  You have created a much more efficient way to keep the tradition going. Thank you 1st grade team, for guiding your children to such a wonderful conclusion of their year with performances, presentations and conversations about their learning.

This week features more Moving Into Coffees, the 2nd Grade Portfolio Celebration, 5th Grade’s Learning Celebration and Uniform Parade, PE’s Family Fun Night, and the 4th graders heading off to what looks like 3 days of sun at Camp Gray in Newport.  Friday afternoon we celebrate the retirement of four employees with a combined 132 years of service to our school.


CONSTRUCTION UPDATES
  • June 30 deadline for packing rooms
  • Rod has packing materials. Here is the plan, The Big Re-Move
  • Get your labels and boxes and confirm your new room number
  • Teachers may move in as early as August 1st.
  • August 22nd -  the official move in week with the LS Cafe open each morning
  • We are making final decisions on furniture (what we need and can afford) and playground equipment (minimal)
  • Gender Neutral Bathrooms - After reviewing plan with Team Leaders and Jon, we are going to have two gender neutral bathrooms in the LS Building, not including the gender neutral bathrooms in the classrooms PK - 2. Bathrooms by floor
    • 1st Floor-
      • gender neutral bathrooms in PK, K, P classrooms
      • Gender neutral bathroom adjacent to Dining Commons
      • Boys, Girls, Faculty bathroom in utility core
    • 2nd Floor -
      • Gender neutral bathroom in 1st, 2nd classrooms
      • Gender neutral bathroom in utility core
      • Boys and girls bathroom in utility core
      • Faculty bathroom in LS Office
    • 3rd Floor -
      • Boys, Girls, Faculty bathroom in utility core




COMMUNITY
Lower School Assembly, Friday, May 27
Thank you Kristen.  What a magical start to the day. Take time in the coming week to explore other buddy groups’ sculptures.
First Grade Learning Celebrations!
First Grade Learning celebrations were meaningful and delightful, for students, parents and teachers.  Clearly, the children were so proud of all they had accomplished. Thanks First Grade Team, teachers and assistants, for your  hard work and dedication. Our thanks to Peter, for generously giving his time to help make Claire and Doug’s performances a big success.

Retirement Celebration
On Friday, come celebrate our retirees.
3:15 - Dining Hall (RSVP please)
5:30 - Old Market Pub (RSVP please)
AASK Program Director - Myra Clark - 18 years
US English Teacher – Diane Herschleb - 34 years
US Math Teacher - Gary Crossman - 38 years
Athletic Director - Kris van Hatcher - 42 years
US Student Help
Below, please find the link to the volunteer spreadsheet:
1) Please click on the tab for the day(s) that you would like packing help. If you would like help on a day not listed, please click on the tab marked, "Other."
2) Please input your name, room number, and desired time(s) for the given day. Please note that the, "Time(s) Needed," column is intentionally short, so that each subsequent time period will wrap around and be easier for me to see. Please input the time as: #:##-#:##
3) All student volunteers will email Austin their availability. He will then input them depending on the schedule. Though he will mostly put them in on a first come, first serve basis, Austin’s goal is to get everyone at least one student helper if possible.
4) Please feel free to check on the schedule regularly. Austin will try to send an email the night before to let you know who to expect.

Thank You, Pre-K Lunch Helpers!
Still need a few. If you are a specialist and work with these students and are free that period, please sign up to help out! Thanks for ll your help. Pre-K Lunch Helpers
Students of Concern- Sub Folders
Remember the SST site has helpful information.
See Chris if you have questions. She keeps the names on the list if the behavior listed is still an ongoing concern.  Remember to have some respectfully written notes for substitutes in your sub folder or sub plans, alerting them to possible challenges. It would be important to add strategies and accommodations you use that help student be successful in class.
  • HB - K- CB
    • Has difficulty keeping up with the flow of things, can be disruptive.  Let Carole and Chris know if he is having difficulties. We want to be consistent in our support.
  • OB-K-CB
    • Mourning the loss of her father
    • Giving her lots of love and support
    • Attending full days again and generally doing well.
    • Please keep Carole and Chris in the loop if challenging behavior arises again
  • Read if you supervise the field at lunch recess for 1st and 2nd Grade
    • First Grade boys are having heated arguments about soccer and football. One person on the field at lunch recess should oversee their games
    • Try to be alert, and help problem solve before things escalate
    • Please remind them before going out to the field that when the whistle is blown they stop the play and players take turns CARRYING the ball off the field.
    • It helps to give them an 2 minute warning before blowing the whistle to end recess.
Updated entry, please be sure to read if you teach or supervise Second Grade
  • SG - 2 JB
    • Let Jackie or Chris know if he is having difficulty in your class
    • If he gets stuck and disrupts the class, let Chris know- call the office
    • Specialists, we value your input and appreciate your feedback.  Please input any rating and observations at the end of each day into the weekly googledoc. In addition to the daily communication with his family this document is also sent daily to Sam's outside support team.  They appreciate the specific examples we provide and work through them with him (accomplishments and challenges).  Thank you.
  • Fourth Grade World Cup Soccer Games
    • Track and Field Duty People, please continue to keep a close eye on these games. They made a plan:
      • Gather at the beginning to organize teams.  They will divide into two mixed ability groups with one soccer goal OR play one large game of soccer using two goals (no larger than 8 or 9 students)
      • Teachers out on the field, please continue to monitor this situation. Last week I had to remind them of their agreements.


Major Rules - If a student violates a major rule, Chris and David need to know and need to be part of the determination of consequences and reparations.
  • Verbal abuse, physical abuse, bullying, or inappropriate physical touch.
  • Lying, deceit, or other dishonest conduct
  • Destruction of property belonging to the School, its personnel or another student
  • Stealing
  • Inappropriate language
  • Possession or use of weapons or any object that is used in a threatening manner
Students not Returning in 2016-17
The following students will not be returning to OES next year.  Treat this information confidentially, as we do not know which students have been told nor how comfortable they are with the decision.
Students Not Returning 2016-17 as of 5/30/16
1st
Scarlet Ganes - relo
Brooke Gilson
Rebecca Laakman - relo
Elsa Swanson - relo
2nd
Mako Jindai - relo
Kianna Meyer
3rd
Ben Blumenthal - relo
Lincoln Weiler
4th
Zorian Chakraborty - relo
Hanako Jindai - rely
5th
Andrew Reveno - relo
6th
Andrew Kashiwagi
Will Owen
Ashley Schroeder
Hannah Swanson - relo


PROGRAM
Integrated Music - 1st grade Heart Songs
Kristen Haferbecker and her 1st grade songwriters demonstrating the power of integrated learning and documentation.
Ramadan Chapel on Friday, June 3
This year Ramadan begins at sundown on Sunday, June 5 and ends at sundown on Tuesday, July 5. I will be sharing information and stories about Ramadan, the 4th Pillar of the Five Pillars of Islam, in chapel and during some classroom visits. If you know of students and their families who identify as Muslim, let me know. If you would like additional information or materials, please talk with me. Thank you.
Summer Stipends
Division Heads are reviewing. I need to reduce LS requests by about 25% to meet budget.
Schedule Task Force - NOTE CHANGE
Thursday, June 2, 7:35 - 8:35, Platt Global Classroom
Thank you for your time and commitment to creating a new schedule that better meets the needs of our students.  Even after almost 6 hours of work last week, we are still working on our final model.  We will reconvene Thursday Morning
Faculty Meetings - NOTE CHANGE
  • Monday, June , 3:15 - 4:30 - LS Faculty Meeting, Platt Global Classroom
Schedule presentation and discussion
Closing Faculty Meetings
  • Thursday, June 16th, 8:30 - 11:30am - Celebrating the year that was
Breakfast at 8:00.  Meeting starts at 8:30.
  • Friday, June 19 - Monday, June 20 - report writing and proofing
  • Tuesday, June 21, 8:00am - Reports Due in PCR
  • Tuesday, June 21st, 8:00am - 12:00pm - Looking ahead to the year that will be
Moving Into Spring Coffees
Four more coffees to go!      Moving Into Spring Coffees 2016.
Primary
Tuesday, May 31st
First Grade
Monday, June 6th
Third Grade
Wednesday, June 1st
Fourth Grade
Tuesday, June 7th


Student Panels at Moving Into Coffees- Please send Chris the names of your ambassadors and the best times to meet with students
Chris will prepare students for their roles as panelists. She plans to meet (10-15- minutes)  with them on the Thursday or the Friday the week before the coffee.  They don’t need to prepare anything written, just be mentally prepared with some responses to the questions she will pose.
She will give each student a note to take home to their parents explaining their roles.  
Teacher Searches
Offers made. Awaiting official acceptance. Searches will be closed after official acceptances received.
Class Placement
Final rounds are happening.
Playground Planning for 2016-17
We have a lot of play space to work with around the new building. Michelle Mathis of Learning Landscapes is coming on campus Tuesday for an initial site review and meeting on Tuesday.
Discovery Day
Discovery Day was a huge success, thanks to Sarah Berglund and Ashley Bingham, fabulous Chair and Co- Chairs. It seemed to go smoothly with only a hiccup or two.  Thanks to teachers who stepped up and ran workshops.


OPERATIONS
Be on Time for Dismissal
Friday was especially hard, with many classes strolling out well after 2:55. Please be prompt, between 2:50 and 2:55.
Duty Help for Fourth Grade Teachers and Chaperones
Fourth Grade is off to OMSI’s Camp Gray, a new Coastal Discovery Center, June 1st through the 3rd. We will need coverage for the teachers and chaperones. Click on the link below and sign up to help out.

Packing and Unpacking of Rooms
Rod has materials. Let him know what you need. US Students available to help. Contact Robin Schauffler. Get your labels and confirm your new room number in LS Office.
Recess Equipment and the Shed Lock
Please be sure to have students gather or put away equipment after every recess. When left out, things seem to disappear. Please keep the shed locked. When the lock is left open, it too tends to disappear.

Dining Hall Manners
4th and 5th Graders have been tossing food and dirty napkins at each other. Please have a serious class meeting about being respectful in the dining hall. Jason and Kelly were pretty upset about this. Teachers on duty, please be on top of this and let Chris know if we continue to have issues.
Use the new catering form provided in the OES ‘Food Services’ website – Catering Form. The catering document can also be found in the “LS Important Docs”.
Important: Be Observant and Proactive at Recess
Recess Equipment - Collect it up
Covered Play - no ball zone
New Substitute Phone Number
Miriam’s cellphone for substitute needs - 503-939-9120
She will be checking the phone:M-F: 6:00am-6:15am, Sun-Th: 5:00pm-7:00pm
Emergency Drill Substitutes
In the future these people will be the designated helpers if David and Chris are unavailable.
·         Scott Corris – in charge of public announcements and dismissal
·         Class attendance – Lyn and Tracy
·         Faculty & Staff attendance  – Ari and Miriam
·         Debra Thomas stays with Donna (Schilling’s class)
2016-17 Calendar
OES All School Calendar and it is updated.  
Common Areas: A Friendly Reminder - Please keep Common Areas tidy
Important Safety Issue: Visitors Must Have Visitor Badges or Stickers to Enter the Building
All visitors must sign in and get a visitor badge or sticker (we use them when we run out of key cards).
If you see someone at the door wearing a visitor badge you may let them in. Otherwise, politely say “I’m sorry. You need a visitor’s  badge or sticker to enter the building.” David plans to put a friendly reminder in the Wednesday Express.

Calendar Updates - Please remember to get your important dates on the Faculty Google Calendar, and where appropriate, Anne’s All School Calendar when parents need to be notified.  
Calendar Updates and Conflicts
Check the calendar for accuracy
Change in Lunch Routine
  • Kelly needs at least 72 hours notice if you need to change lunch plans (not eat in the dining hall, need sack lunches, etc)
Your Announcements
Send any announcements you have for faculty to Chris or me by Thursday each week and we will include them in the Weekly Memo.  This should help reduce the number of emails we are receiving, and to maximize our time to collaborate during meetings.

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