LS Weekly Memo Weekly Memo Week 44 June 15-19, 2015

We are, oh so close to summer.  Best of luck finishing up your reports, culling and packing.

COMMUNITY

Good-bye to Faculty and Staff

Thank you to all who shared appreciations and memories with the faculty and staff who are leaving us this year.  My apologies for the meeting went so long. I felt it as important to have the time for us to say good bye and thank you.

Goodbye to Beginning School Building

You can still tie a ribbon on if you have not said your appreciation and good-bye to the building. Asbestos abatement begins on June 22. If you are interested in salvaging materials or plants before the destruction begins, email Jon von Behren and me.

End of Year Meeting, Recognitions and Lunch

Tuesday from 11:00 - 2:00 is the All School Closing Meeting.  We will share appreciations, hear from Mo, and recognize those who have achieved significant milestones in their service to OES. We start in the Chapel and shift to the dining hall.

Looking Ahead LS Faculty Meeting

We will meet as a LS faculty from 8:00 - 10:30 on Tuesday morning to begin looking at the year ahead.  I hope this will help you with your summer planning, stipends and preparing for the year Creativity and Flexibility.

Hiring Updates

• Chaplain search – checking references

 

PROGRAM

Professional Book Recommendations

Lara got us started with recommended professional reading

Bring in your own book to recommend and add them to the collection.

Summer Reading

In IDT we decided upon Ron Berger’s book  Ethic of Excellence as the single all Lower School read for this summer. Many of you read this book last year, and should have a copy to reread.  We will engage in a community conversation related to the book when you all return in September. If you need a copy, sign up on here: Ethics of Excellence: I need a copy for summer reading!  

LS Faculty Meeting - Tues., June 16th, 7:30 - 10:30 LSCH

Looking ahead to 2015-16

•7:30 Breakfast (Optional)

•8:00 Inquiry Commitments

•9:00 Student Experiences

•9:45 Draft Calendar 2015-16

•10:30 End

Report Card Clarification

If you want to be a part of the report Angela will run to check for omitted marks in the checklist, you will need to have your checklists completed in PCR by Monday, June 15 at noon.  This is optional and a service that Angela is offering. The deadline for entering your reports into PCR remains the same, 8:00 am Tuesday, June 16.  After the deadline, Angela will produce PDF’s of your reports so you can see how they turned out in PCR.

Report Card Expectation

All reports written by 9:00 am Monday, 6/15

All reports entered into PCR by 8:00 am Tuesday, 6/16

Remember, you are all expected to have a colleague proof-read your report cards. Classroom teachers can exchange among themselves.  Specialists will proof according to the following:

Art - Laura, Margaret and Chris share

Music - Amy and Kristen swap

PE - share within team

Science - David

Spanish - Kelola, Lisset and Chris share

Formatting of Reports

See Angela’s email for details.  The basics:

1.  Upload your document into Google Docs and share it with Angela.

2.  Select all of the text in the document and set the following:

• Set the Font to be Times New Roman
• Set the Font size to be 12pt.
• Add an extra space before a paragraph and then remove the extra space before a paragraph
• Add an extra space after a paragraph and then remove the extra space after a paragraph

3.  SHARE THE DOCUMENT DIRECTLY WITH ANGELA when it is done.

Finally, when you start putting comments into the child’s report in PCR, remember that you copy and then Right Click and select Paste & Match Style, then save.

All School Calendar

The dates for major events next year have been agreed upon. AS you plan out your year be sure to consult the calendar to reduce conflicts.

Summer Stipends

The Stipends are out.  Thank you Lyn. What you need to remember:

• BEFORE the summer stipend work begins
• The Facilitator of the group summer stipend project emails Lyn the proposed dates of the stipend work – these dates are plugged in or posted in David and Chris’ calendars

• AFTER the summer stipend work
• Summer stipend payment is contingent to the completion of these two forms – see attached (these forms can also be found in the LS Important Docs in the Summer Stipend Forms folder):
• Summer Stipend Report – ONE report per Team/Group to be completed by the Facilitator
• Summer Completion Form – EACH Participant completes and SIGNS this form

Old LS Building - repurposed

With the ground broken for the new building, attention turns to repurposing of the current LS Building.  Team Leaders and Department Chairs have been asked to work with their faculty to make suggestions.  We will discuss at closing meetings.

UBD Reminder

Each grade level should have three units of understanding designed by the start of faculty meetings 2015.

OPERATIONS

Packing

Remember - it is a great time to downsize and offer things up for reuse or donation

You will be packing and unpacking this year and next, so get down to the essentials.

Boxes and Packing Materials

Some of you expressed concerns about having enough boxes. Rod assured me that he checks stacks regularly and will keep supplies replenished.  If you have glass or other fragile items to pack, you will now find bubble wrap stacked with your boxes in your wing.

Moving Clarifications from Rod

Thursday, 6/18 -  The movers move EC, the BS art area, and any large furniture that there is time for – they are only here a few hours.

Friday, 6/19 – The movers start with the 4/5 area commons and then proceed to the 4/5 classrooms.  Once those are moved they will move the 1/2 commons and then the classrooms.  Then on to BS and LS Office

Saturday 6/20 – The movers will finish up classrooms and load their trucks with storage items.

If you need help packing next week, Rod has custodians available.  Further questions or request, please contact Rod.

Thursday, June 18th: Movers begin

Friday, June 19: Movers remove all boxes and remaining items

8:00 - 4th & 5th move

10:00 - 1st & 2nd move

1:00 - BS move

3:00 - LS Office move

Help with Moving: Assistant Teachers and Substitutes

We are asking all assistants to work an additional day to help with moving. Assistants, please let me know if you can help out.  Some assistants have offered to help, others cannot.  Typically, Assistant Teachers work a full day on Wednesday, and one more full day, Thursday, Friday or the following Monday.  Chris has started to put together a plan.  Please click on this link Assistants and Substitutes Help with the Move to find out who has offered to help out thus far.

Moving Maintenance

If you have maintenance related to your move to your new classroom be sure to send the request to maintrequest@oes.edu.

Moving Supplies

Jon and Rod are taking care of moving supplies.  If you need something, please let Rod and Jon know.  They want all of those supplies to flow through them.  Please do not go out and purchase your own.

Room 10

• Please do not use it as storage during or after the move
• To maintain the current organization in Room 10, the lock will be changed this week. The new key to gain access in Room 10 will be in the office
• Approval is needed from the office if you wish to store materials in Room 10
• Unaccounted items are discarded every Friday

Your Announcements

Send any announcements you have for faculty to Chris or me by Thursday each week and we will include them in the Weekly Memo.  This should help reduce the number of emails we are receiving, and to maximize our time to collaborate during meetings.