LS Weekly Memo
Week 36, May 9 - 13, 2016
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Sounds like everyone had great adventures on overnights this week. Our thanks to 3rd and 5th Grade teachers and chaperones that made these memorable experiences possible for our students. Now on to the excitement of a day of service on MHCSD. Kudos to Jennie and Kristen for helping to organize service project needs and sack lunches. We also kick-off Moving Into Coffee season this week with Kindergarten on Monday and Primary on Thursday.
CONSTRUCTION UPDATES
- June 30 deadline for packing rooms
- Rod is gathering packing materials and will let us know when they are ready.
- August 22nd - the official move in week with the LS Cafe open each morning
- The building will be move in ready before 8/22, and we will let you know as soon as moving in is a
possibility
COMMUNITY
MHCSD Plans
MHCSD and the Media
As this is the 30th anniversary of the Climb, it is likely there will be additional interest from the media about our day of service. May I remind you that any inquiries from any media are to be kindly directed to Mo Copeland, Head of School, or Liz MacDonell, Director of Advancement. Please refrain from engaging in individual conversations with the media. Our priority as a school is to protect the families of the Climb and all who experienced this event for whom this remains a painful season.
MHCSD
Mount Hood Climb Service Day: Wednesday, May 11th, 2016
- Memorial Eucharist in the Chapel (7:30 am - 8:00 am)
- Mount Hood Climb Service Day Belltower Gathering (8:15 am - 8:35 am)
- Do service - 8:40 -
- 2:30pm End of Day Popsicles (See note below)
MHCSD
Important Dates and Times
Monday, May 9 LS Chapel 11:50am-12:20pm
Mount Hood Climb Story for 1st-5th grades with Chaplain Jennie and Chaplain Craig
Tuesday, May 10
Chaplain Jennie and Chaplain Craig share the Mount Hood Climb Story with Primary
Wednesday, May 11 MHCSD
Snacks and bag lunches will be delivered to the classroom that morning.
Belltower Gathering
8:15-8:35am
8:40am on
Time to do service!
2:30pm End of Day Popsicles (See note below)
Friday, May 13 LS Chapel, Primary-5th grade, 8:10-8:40am
Reflection on doing service on MHCSD.
PHOTOS
Chaplain Jennie will share a folder with you in which you can upload photos from MHCSD. She would love to be able to include some of your pictures in the slide show she’ll present during Friday’s chapel. Please be careful not to include children on our no-photo list.
REFLECTION
Chaplain Jennie will be providing a space for some reflection. Encourage your students to think about whether there is something they would like to share with the larger group about their experience of the day. You are welcome to use the model of: “What? So What? Now What?” to help shape the reflection.
NEED $$?
If you need some additional funds for your class’s service project, please save your receipts and pass them on to Jennie. She will make sure you are reimbursed from the LS Service Learning budget. If you need more than $150 for supplies, please get approval from Jennie first.
SPECIALS ON MHCSD
There will be no Specials on the morning of MHCSD unless the special is tied in with the service work. Afternoon classes are negotiable between classroom teacher and specialist.
QUESTIONS ABOUT PARENT VOLUNTEERS
Please direct them to Jennie, Laurie Price or April Gilster.
JENNIE'S CELL
In case you need to reach Jennie quickly on the big day...it's 765-277-1416. Office ext. is 279.
SNACK and LUNCH
Nutrigrain bars will be delivered on Tuesday, so you have the flexibility to pack them with you when you leave for service on Wednesday morning. Please save the Nutrigrain bars for MHCSD snack, since no morning snack will be delivered on Wednesday. For those eating lunch off campus, sack lunches will be delivered by 8:00am Wednesday morning, and those eating lunch on campus will have their sack lunches delivered by 10:30am. Specialists can pick up their sack lunches in the 1st/2nd grade wing after10:30am.
RECESS COVERAGE
Specialists and staff are being asked to cover duties for 1st-2nd morning recess (9:30-9:45), all lunch recesses, 1st grade afternoon recess (1:10-1:25), 2nd-3rd grade afternoon recess (1:30-1:45), and 4th-5th grade recess (1:50-2:05) to give classroom teachers a break. The sign-up is accessible here:
POPSICLES
After talking about how best to distribute the popsicles at the end of our exciting and full day, David decided that the ACP would be a Distribution Center. Each LS class will get a bag with the pre-counted pops, and then the class will go off to enjoy them. David asks that classes stay off the turf field and out of gym; classrooms, ACP, the grass field and woods are fine.
PROJECT SECOND WIND
The boxes are out and ready to be filled! See the list of most needed items. The 5th graders have returned and will be collecting.
US students helping with LS
If you indicated that you would like to have US student(s) help your class with their project, US Librarian Katie Horton will be in touch with you. She does ask that you utilize these delightful US students at least until lunch time if not beyond lunch so that the big kids can have a fuller experience with your class.
Monday, May 9, 11:50 - 12:20, 1st - 5 Chapel sharing of Mount Hood Story
This change is so all students can hear the MHCSD story before Wednesday. Primary is invited to attend as well, though it occurs during recess
US Student Help
Robin Schauffler has a new team of Upper School students available to perform all types of on-campus service. They’ll do anything—indoors, outdoors, office work, classroom work, you name it. Here's when they're available:
Every Wednesday, 10:20-10:50
Every Thursday, 10:50-11:50
See Robin’s email for more details.
Thank You, Pre-K Lunch Helpers!
We don’t need lunch helpers next week, but a number of volunteer opportunities are unfilled in May and June. If you are a specialist and work with these students and are free that period, please sign up to help out! Thanks to all for considering. Your support is greatly appreciated.
Students of Concern- Sub Folders
Remember the SST site has helpful information.
I had someone ask me about removing some of the names from this list. I keep the names on if their behavior listed is still an ongoing concern. It occurred to me that it was worth reminding people to have some respectfully written notes for substitutes in your sub folder or sub plans, alerting them to possible challenges. It would be important to add strategies and accommodations you use that help student be successful in class.
- HB - K- CB
- Has difficulty keeping up with the flow of things, can be disruptive. Let Carole and Chris know if he is having difficulties. We want to be consistent in our support.
- OB-K-CB
- Mourning the loss of her father
- Giving her lots of love and support
- Attending full days again and generally doing well.
- Please keep Carole and Chris in the loop if challenging behavior arises again
- Read if you supervise the field at lunch recess for 1st and 2nd Grade
- First Grade boys are having heated arguments about soccer and football. One person on the field at lunch recess should oversee their games
- Try to be alert, and help problem solve before things escalate
- Please remind them before going out to the field that when the whistle is blown they stop the play and players take turns CARRYING the ball off the field.
- It helps to give them an 2 minute warning before blowing the whistle to end recess.
Updated entry, please be sure to read if you teach or supervise Second Grade
- SG - 2 JB
- Let Jackie or Chris know if he is having difficulty in your class
- If he gets stuck and disrupts the class, let Chris know- call the office
- Specialists, we value your input and appreciate your feedback. Please input any rating and observations at the end of each day into the weekly googledoc. In addition to the daily communication with his family this document is also sent daily to Sam's outside support team. They appreciate the specific examples we provide and work through them with him (accomplishments and challenges). Thank you.
- Fourth Grade World Cup Soccer Games
- Track and Field Duty People, please continue to keep a close eye on these games. They made a plan:
- Gather at the beginning to organize teams. They will divide into two mixed ability groups with one soccer goal OR play one large game of soccer using two goals (no larger than 8 or 9 students)
- Teachers out on the field, please continue to monitor this situation. Last week I had to remind them of their agreements.
Major Rules - If a student violates a major rule, Chris and David need to know and need to be part of the determination of consequences and reparations.
- Verbal abuse, physical abuse, bullying, or inappropriate physical touch.
- Lying, deceit, or other dishonest conduct
- Destruction of property belonging to the School, its personnel or another student
- Stealing
- Inappropriate language
- Possession or use of weapons or any object that is used in a threatening manner
PROGRAM
- FLG and Scheduling Task Force, Mon., May 9th 3:15-4:15
- Divisional Meeting, Thurs., May 12th, 7:35-8:35
- Gender Neutral Bathrooms
- Schedule update
Moving Into Spring Coffees
We have begun scheduling 30-minute planning meetings (during your grade’s Common Planning Time). Click on the link below and propose a date for your planning meeting, if I haven’t already done so. Thanks to those of you who signed up on the Google doc Moving Into Spring Coffees 2016.
Pre-Kindergarten
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Monday, May 23rd
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Kindergarten
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Monday, May 9th
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Primary
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Tuesday, May 31st
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First Grade
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Monday, June 6th
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Second Grade
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Tuesday, May 17th
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Third Grade
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Wednesday, June 1st
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Fourth Grade
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Tuesday, June 7th
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Fifth Grade
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Monday, May 16th
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Student Panels at Moving Into Coffees
Chris will prepare students for their roles as panelists. She plans to meet (20-30 minutes) with them on the Thursday or the Friday the week before the coffee. Look for an email from her early next week with dates and times. If you have thoughts on better timing of these meetings, please give suggestions. I will try to be flexible.
They don’t need to prepare anything written, just be mentally prepared with some responses to the questions I will pose.
I will give each student a note to take home to their parents explaining their roles.
Teacher Searches
We hope to have 4 finalists visit this week. Lyn will contact all who are meeting with/ interviewing finalists.
Class Placement
We have specialist feedback, parent requests and your reflections to go over during the 3rd round of class placement discussions.
Playground Planning for 2016-17
Rod and Chris met with Deborah Pleva on Monday, the parent organizer for the the Sabin School Natural Playscape project. She shared many important aspects of their project, an inspiring beautiful natural playground. Sabin School worked with landscape architect, Michelle Mathis.
Check out the designers of Westmoreland and Sabin Playgrounds and more: Learning Landscapes
Here is a link to the Sabin School’s project that they did with Learning Landscapes. It was a two-year endeavor!
Discovery Day for Primary through Second Grade Students, Thurs., May 26th 12:15- 2:30
-Students should return their workshop requests to you on Monday. Collect them in the Discovery Day Folder.
-Sarah Berglund and Ashley Bingham, fabulous Chair and Co- Chairs, will provide name tag with students workshop assignments.
-Session One @ 12:15 Students gather in the gym, find their workshop leader.
-Break for yummy snack and recess from 1:15-1:30
-Session Two @ 1:30 gather in the gym, find their workshop leader
-2:30 return to class. Youngest children should be escorted by workshop leaders..
Chaperones for Spring Overnight Trips
Thanks to those who have volunteered their time. These trips are incredible experiences for our students. Best of luck too are supporting the 3rd and 5th grade trips.
OPERATIONS
Be on Time for Dismissal
The past few weeks have been challenging for two reasons:
•Students dismissed as early as 2:45, unsupervised on the Loop Rd. and Covered Walkway
•Students dismissed late, clogging up the pick-up line with cars waiting for students
Students need to be at their pick-up locations by 2:55. Duty teachers, please be on time too!
Use the new catering form provided in the OES ‘Food Services’ website – Catering Form. The catering document can also be found in the “LS Important Docs”.
Important: Be Observant and Proactive at Recess
We’ve had a rash of problems at recess, particularly on the turf field the past two weeks. Please be on time for duty, circulate, be proactive and try to intervene before problems erupt.
This will be especially important next week when Third and Fifth Grade subs are filling in for overnight trip chaperones. While these social issues often occur as the excitement of the end of the year increases, many of these incidents can be avoided if duty teachers are on their toes.
Recess Equipment
Be sure students collect up the equipment at the end of recess and return the bag to the ball shed.
Covered Play
We will continue to have ACP be a no ball zone due to the construction fence. Remind students to be careful in the transition from ACP to the field. Watch for vehicles. Be aware of uneven ground.
New Substitute Phone Number
Miriam’s cellphone for substitute needs - 503-939-9120
She will be checking the phone:M-F: 6:00am-6:15am, Sun-Th: 5:00pm-7:00pm
Emergency Drill Substitutes
In the future these people will be the designated helpers if David and Chris are unavailable.
· Scott Corris – in charge of public announcements and dismissal
· Class attendance – Lyn and Tracy
· Faculty & Staff attendance – Ari and Miriam
· Debra Thomas stays with Donna (Schilling’s class)
2016-17 Calendar
Common Areas: A Friendly Reminder
Please keep Common Areas tidy. Store cardboard boxes and piles of students’ artwork out of sight. If you clean out paint pots in the Common Area sink, please clean up after yourself. Sarah still takes visitors on tours. Many families will be coming through the building in the next six weeks for culminating events. We want to make a good impression.
Important Safety Issue: Visitors Must Have Visitor Badges or Stickers to Enter the Building
All visitors must sign in and get a visitor badge or sticker (we use them when we run out of key cards).
If you see someone at the door wearing a visitor badge you may let them in. Otherwise, politely say “I’m sorry. You need a visitor’s badge or sticker to enter the building.” David plans to put a friendly reminder in the Wednesday Express.
Friendly Reminder About Calendar Updates
Please remember to get your important dates on the Faculty Google Calendar, and where appropriate, Anne’s All School Calendar when parents need to be notified.
Calendar Updates and Conflicts
Lyn and I reviewed the calendar on Friday and we found a number of issues.
•Learning Celebrations- Please do not schedule when there is a parent meeting (Wednesday and Friday mornings)
•List all events and field trips (with destination and times on the faculty calendar, no destination on Anne’s All School public calendar) on the Google Faculty Event Calendar AND Anne’s All School Calendar.
•If you change the date of an event, be sure to remove the old date from the calendar(s)
•We are changing the May’s GLRT (Grade Level Rep’s and PAL parent meeting) from Wed., May 4th to Tues., May 24th. The calendar was clear of special events when we changed it last week. Please be sure to not schedule anything special for parents on that day.
Change in Lunch Routine
Kelly needs at least 72 hours notice if you need to change lunch plans (not eat in the dining hall, need sack lunches, etc)
Your Announcements
Send any announcements you have for faculty to Chris or me by Thursday each week and we will include them in the Weekly Memo. This should help reduce the number of emails we are receiving, and to maximize our time to collaborate during meetings.
