LS Weekly Memo Week 14: November 10 - 14

I have heard great feedback about conferences from an array of parents.  Thank you for the good work you do getting to know your students and establishing meaningful goals for each one.  

COMMUNITY

Lock Down Plan – for next week’s lockout drill

• Review Emergency Procedure flipchart
• Emergency signal – will be broadcast over speakers
• If outside - choose quickest route into safe building
• For this drill when 1st and 2nd are at recess -  1st and 2nd to LSCH
• Email, text or phone into LS Office with attendance
• If calling, use cellphone
• 503.970.2923 - Jenny

• 503.750.6687 - Lyn

Field Trips - 3rd, 4th and 5th grades this week

Tutoring  Reminder

If you wish to recommend a student for tutoring because they are not making benchmarks and their academic growth is not progressing as a result of the differentiated instruction you are providing:

• Review the LS Tutoring Guide: (Link)

• Check-in with Ari
• We generally avoid recommending Tutors to parents before a comprehensive review   of testing and instructional support

• Ari will provide the contact information directly to the parents or to the parents through the teacher
• If an existing Tutor comes to you and would like to make schedule changes, he/she must contact Ari before any changes are made (please direct them to Ari)

Building Update -  Design Meetings being scheduled

The current design is in line with the budget. Mo and Development are doing great work on the fundraising side.  I believe we will be breaking ground at the end of the year.  Lyn is scheduling the final design meetings at the end of November and into December.

Transition Year Planning

I am developing a draft of the transition plan with input from many.  I will offer an optional faculty meeting to review the pan in December

Email Addresses

Remember to use All LS Faculty (alllsfaculty@oes.edu) email address for most of our emails such as trips or special events that kids are doing

Reserve the LS Division ONLY (lsdivisiononly@oes.edu) email address to provide a more confidential, need to know course of information such as sharing around kids’ and kids’ needs.

Lunch Inquiry - Submit your observations soon. We want to come up with a new plan for improving lunch

      •·    What is working? What is not during 1st - 3rd and 4th & 5th lunches

• Jenny Cleveland has launched Lunchroom Observations for data collection
• Let me know if you are interested on working on this problem so we can review observations and begin working on solutions.

Upcoming Chapels

Monday, November 10:  WORKING on getting a guest speaker for Veterans’ Day (celebrated in Chapel on November 10).

Friday, November 14: Diwali celebration in Chapel.

Grandparents and Special Friends Day, Tuesday, November 21, 8-10:45

8-8:40 Breakfast and Entertainment in the Gym

8:45-9:45 Visit Classrooms- Three hosts be in each area, BS, 1/2 and 4/5 wings, helping with chairs, giving directions, keep hot drinks out of the classroom

9:45-10:05 Recess for students, coffee break for GSF in the Beginning School,  1/2 and 4/5 Common areas

10:05-10:15 Students return to class, reunite with Grandparents to walk up to Chapel

10:15-10:45 Chapel for Primary through Fifth Grade - Festival seating

If you need any resources, supplies, inspirations on how to plan for this day, now is the time to ask Chaplain Jenny!

PROGRAM

Budgets

Please let me know if you are anticipating any significant changes to your budget for the 2015-16 year.  The Business Office has just requested 1st draft of budgets be  submitted on Wednesday, November 19.

Does the transition year have any budget impact on your grade or department?

Fourth and Fifth Grade ERBs Coming Up- Nov. 17th-Nov. 20th Beginning at 8

•Remind Third Grades to  be especially  quiet in the halls

•Specialists, if your morning classes are canceled, and are free at their break time we’d love your help supervising recess duty. Look for a Google doc sign up soon.

Curriculum Design Folder

We have a shared folder where you can place your completed UBD’s for others to peruse.  I hope those of you who are further along in the process will be able to help the rest with your examples.

Parent Conferences

• Contact an SST member if you want to discuss a difficult conference

• Please use Conference Report Template - Strengths, Challenges, Plans
• Turn in a copy of conference reports to Jenny Strode for student files

UbD Check-in

The Division Heads, Team Leaders and Department Chairs are discussing the UBD process.  Let David know if you would like him to come by your common planning time to discuss.

Faculty Meetings

Monday, Nov.10 @ 3:15 - Department/ UbD Work Time

Inquiry Design Team Meeting, Wednesday, Nov. 12th, not needed

Thursday, Nov. 13 @ 7:40 – Specialist Meeting/ UBD Work

Specialists in LS Art Room 7:40 - 8:40

UBD Work time

Mon., Nov. 17@ 3:15 - Department/ UbD Work Time

Thurs, Nov. 20th Faculty Meeting- Common Experience Around Beautiful Question

We’ll start in the library- with Question Storming, then take a Ghost Tour of classrooms

searching for beautiful questions.  If you’d like to invite touring colleagues in to your

             classroom, be sure to have the door open and the lights on.  We’ll conclude with

a reflection time in the library.

Faculty Meetings Coming Up on Mondays- Mark Your Calendars!

• All School IDI Survey, December 1st
• All School Safe Schools Training, December 8th
• LS Secret Santa Party- December 15th

Team Leader Notes

• Building meetings
• Lockdown
• 2015-16 Calendar

Professional Development Opportunities 2014-15

I have launched the PGD opportunities for 2014-15.  Express your interest. Indicate your preference.  Add additional possibilities.  

OPERATIONS

Benefits Renewal Due November 15

What should I shred?

In short, destroy all sensitive information including junk mail and paperwork that includes:

• Account numbers
• Birth dates
• Passwords and PINs
• Signatures
• Social Security numbers
• Names
• Addresses
• Phone numbers
• E-mail addresses

Candy

We are in the midst of the first sugar season, with the next coming as we approach Winter Break.  Please limit the  distribution of candy to your students.  Other ideas for rewarding your students:

choice time

recess time

free reading time

community celebrations

Bathrooms at Lunch Recess

The Gym bathrooms will be open during Lunch Recess.  Students should tell a duty teacher before they go. Student should take a buddy (1) along who waits in the hall.

IMPORTANT: Remind your students:

•Bathrooms are for one person only.

•Bathroom buddy waits in the hall or by the entrance to the gym.

•Students should use the bathroom in a respectful manner and clean up after themselves

OES Food Handler Policy

OES requires persons who prepares and/or serves food or beverages to provide proof of completion of a State of Oregon approved Food Handler Certification Program.  If you have a valid Manager Training Certificate issued in Oregon that may be substituted for a Food Handler Card.  Food Handler Cards issued in other states are not valid in Oregon.

Activities that require a Food Handler Card include but are not limited to:

        Student Store

        Concessions at Sporting Events

        Cooking Classes and Activities    

OES has a Food Handler Policy.   Be sure whoever is preparing food has a Food Handler Card.

 

Sack Lunches

• Ask for delivery of sack lunches 30 minutes before departure time
• Washington County Health and Human Services requires no more than 4 hours of unrefrigerated time for perishable foods.

OES Book Sale

The 2014 Fall Book Fair, the main fundraiser hosted by the Friends of the OES Libraries (FOESL), will be held at Annie Bloom’s Books, 7834 SW Capitol Hwy. (in Multnomah Village), from Friday, Nov. 14 thru Monday, Nov. 17. FOESL supports literacy at OES through library programming, reading incentives, and author visits for students.

Would you like to pre-order books? Use our handy online form and get your order in by October 24th. We will have your books waiting for you at Annie Bloom’s during the fair. Check out the OES Librarians hot picks.

Your Announcements

Send any announcements you have for faculty to Chris or me by Thursday each week and we will include them in the Weekly memo.  This should help reduce the number of emails we are receiving, and to maximize our time to collaborate during meetings.

LS Weekly Memo Week 13: November 3 - 7

We saw many happy parents departing after conferences. Thank you for all the hard work, time and thoughtfulness that went into preparing for conferences.  We hope that you all have a restful and renewing weekend, with a “fall back” daylight savings time switch on Sunday.  Enjoy the lighter mornings and the extra hour of sleep.

COMMUNITY

When in Doubt Call LS Office for Help

A couple of incidents have occurred when folks were not sure what to do or who to call.  When in doubt call the LS Office.  Lyn, Jenny or both are there 7:30 am - 4:00 pm.

Call LS Office for Clean Up

If a student vomits or has an accident involving bodily fluids or waste, call the LS Office and they will contact custodians or maintenance to clean it up and disinfect the area.  

Head Injury? - Send the student into the office

Google Form for Cell Phones

Please add your cellphone to the list. This is for office emergency use only.

https://docs.google.com/a/go.oes.edu/forms/d/1vV0xYen_wWhTMvavZwkj0xCn38tfpaoxHGCjF20AEn0/viewform?usp=send_form

Building Update

Thank Mo and the Development Team for their great work.  We are now up to 60% ($10 million) of funds we need for the new building. We will be reengaging with THA for final design updates.

Mix It Up Day - Wednesday, October 29

Was a great success. Thanks to Melanie and all who helped inspire new friendships and playmates.

Metal Recess Bin

Be sure to lock the lid of the metal recess equipment bin in the open position so it cannot accidentally close on someone.  

Stay on the Paths in the OES Woods – Concerns from Peter Langley

• plants have been trampled by visitors not staying on paths
• most evident at the base of the woods down by the Loop Road parking area
• please stay on established paths

Lunch Inquiry - Between now and conferences please collect observations

·      Asha’s class has done some great thinking about the issues, possible solutions

·      What is working? What is not during 1st - 3rd and 4th & 5th lunches

• Jenny Cleveland has launched Lunchroom Observations for data collection
• Let me know if you are interested on working on this problem so we can review observations and begin working on solutions.

Students to Support on the Playground

BK in Jackie’s Class- Making progress but still may need support in competitive games and sports.

PG in Tina’s Class- please keep an eye on him so you can intervene before something escalates.

It will be important to document any issues in an Incident Report.  We are working closely with these students’ families. See their photo in PCR if you don’t know what they look like.

Melanie Clark

Melanie Clark email - be sure to send email to Melanie (clarkme@oes.edu) not Myra (clarkm@oes.edu).

Upcoming Chapels

Monday, November 3:  2 guest speakers from the Upper School talking about education in Afghanistan (working with Tasha’s class).

Monday, November 10:  WORKING on getting a guest speaker for Veterans’ Day (celebrated in Chapel on November 10).

Friday, November 14: Diwali celebration in Chapel.

Lock Down plan – for next week’s lockout drill

·    Review Emergency Procedure flipchart

·    Emergency signal – will be broadcast over speakers

·    If outside - choose quickest route into safe building

·    For the drill when 1st and 2nd are at recess

·    1st and 2nd - Usual route into classrooms -

up the stairs to covered walkway, into class

·    Teachers help monitor stairs

Grandparents and Special Friends Day, Tuesday, November 21, 8-10:45

8-8:40 Breakfast and Entertainment in the Gym

8:45-9:45 Visit Classrooms- Three hosts be in each area, BS, 1/2 and 4/5 wings, helping with chairs, giving directions, keep hot drinks out of the classroom

9:45-10:05 Recess for students, coffee break for GSF in the Beginning School,  1/2 and 4/5 Common areas

10:05-10:15 Students return to class, reunite with Grandparents to walk up to Chapel

10:15-10:45 Chapel for Primary through Fifth Grade - Festival seating

If you need any resources, supplies, inspirations on how to plan for this day, now is the time to ask Chaplain Jenny!

PROGRAM

Parent Conferences

• Contact an SST member if you want to discuss a difficult conference

• Please use Conference Report Template - Strengths, Challenges, Plans
• Turn in a copy of conference reports to Jenny Strode for student files

UbD Check-in

The Division Heads, Team Leaders and Department Chairs are discussing the UBD process.  Let DAvid know if you would like him to come by your common planning time to discuss.

PAL Meeting, Wednesday, 11/5, 7:00 – 8:30 pm in the MS Library

Thanks to Debra and Angela fro planning an evening Technology themed PAL meeting.  Of course, you are all welcome to join us.

Daniel Siegel- "Flipping Your Lid" A Scientific Explanation

Whole Brain Child and No Drama Discipline Author Daniel Siegel’s You Tube worth watching

Out and About on Campus Trips

When you head out to explore the campus:

• Let LS Office know which adults are going
• Pick up 1st Aid Kit
• Provided cell phone number to LS Office
• Be sure you are registered with Instant Alert and Flash Alert (Links at bottom of WedX) so you would be notified about any emergency that occurred

Faculty Meetings

·   Monday, Nov. 3rd @ 3:15 - Optional Brain Rules discussion - in the LS Library.

Let Janet know if you are planning to attend.

·   Thursday, Nov. 7 @ 7:40 – Team/ Department meeting

Team Leader Notes

• Cadwell
• UBD Check-in
• Meeting Load

Professional Development Opportunities 2014-15

I have launched the PGD opportunities for 2014-15.  Express your interest. Indicate your preference.  Add additional possibilities.  

Beyond Marshmallows - Lecture on Delaying Gratification

Save the Date for "Beyond Marshmallows"

A lecture by Professor Walter Mischel

Sunday 23 November 2014 3:00pm

Lincoln High School Auditorium

OPERATIONS

We Need Your Help with Lost and Found

April Gilster, mother of Leif, Will and Olin, is our mighty Lost and Found Committee Chairperson.  April and her committee put out lost and found items for parents to look through around conference time. She said there were armloads of items not labeled with students’ names.  Please remind parents to label outerwear and uniform items.

Could we designate the first Monday of the month “Check your outerwear day”? Or take time during your monthly or bi-monthly buddy meeting for older buddies to check to see if younger buddies outerwear is labeled with his/her name?

Beginning Schoolers Please Take a Bathroom Break Before Lunch

Lyn and Jenny report that they have as many as 5-7 children waiting long periods of time to use the bathroom in the Office.  Please be sure to give the children a bathroom break before they come to lunch.  Pre-K, please provide a bathroom break before they go to PE.

Going forward, tell your children that only 3 Beginning School friends can wait at a time, sitting in one of the 3 blue office chairs. If the seats are filled they need to return to the Common Hall and try again after the others finish.

Bathrooms at Lunch Recess

The Gym bathrooms will be open during Lunch Recess.  Students should tell a duty teacher before they go. Student should take a buddy (1) along who waits in the hall.

IMPORTANT: Remind your students:

•Bathrooms are for one person only.

•Bathroom buddy waits in the hall or by the entrance to the gym.

•Students should use the bathroom in a respectful manner and clean up after themselves

Library Overdue Notices

Overdue slips will be sent home on Monday November 3rd.  Please let your parents know in your correspondence home over the next week to encourage their children to return any library books that may be overdue.

OES Food Handler Policy

OES requires persons who prepares and/or serves food or beverages to provide proof of completion of a State of Oregon approved Food Handler Certification Program.  If you have a valid Manager Training Certificate issued in Oregon that may be substituted for a Food Handler Card.  Food Handler Cards issued in other states are not valid in Oregon.

Activities that require a Food Handler Card include but are not limited to:

        Student Store

        Concessions at Sporting Events

        Cooking Classes and Activities    

OES has a Food Handler Policy.   Be sure whoever is preparing food has a Food Handler Card.

Thunderstorms   

• Students need to be indoors when there is thunder and lightening
• Students are to remain inside during active part of storm
• Guidelines - everyone inside for 20 - 30 minutes after last thunder is heard

Toys from Home Should Stay at Home

Remind students that toys and cards from home should stay at home.

Candy

I have reminded parents.  Please remind students.  Candy stays at home.

Start of School and Attendance

There have been some questions about school start time and attendance

• Lower School starts at 7:50
• Please send attendance at 8:00
• Prek and K - gentle start begins at 7:50, ands at 8:10
• Please send attendance by 8:10

Sack Lunches

• Ask for delivery of sack lunches 30 minutes before departure time
• Washington County Health and Human Services requires no more than 4 hours of unrefrigerated time for perishable foods.

OES Book Sale

The 2014 Fall Book Fair, the main fundraiser hosted by the Friends of the OES Libraries (FOESL), will be held at Annie Bloom’s Books, 7834 SW Capitol Hwy. (in Multnomah Village), from Friday, Nov. 14 thru Monday, Nov. 17. FOESL supports literacy at OES through library programming, reading incentives, and author visits for students.

Would you like to pre-order books? Use our handy online form and get your order in by October 24th. We will have your books waiting for you at Annie Bloom’s during the fair. Check out the OES Librarians hot picks.

Lunch Recess Duty Reminder

A friendly reminder that one person on lunch recess duty should wait up at the top of the covered walkway until the last students have come down from the dining hall.  As I understand it, that same person then goes to the field. Let Chris know if you have any questions.

Please talk with each other and decide who will play this important duty role.

Your Announcements

Send any announcements you have for faculty to Chris or me by Thursday each week and we will include them in the Weekly memo.  This should help reduce the number of emails we are receiving, and to maximize our time to collaborate during meetings.