LS Weekly Memo End of Year 2012

Thank you again for ending the year on such a great note, both with your appreciations for your colleagues and your ideas for the year to come. Below are several comments to help you close out this year and be prepared for next.  Enjoy your well deserved break.

Meetings and Events

DATE	EVENTS	LOCATION
NONE	Summer

Welcome Celia Lou Sternberg!

Report Cards
All LS report cards need to be loaded into PCR by 5:00 pm Thursday, 6/21.  Angela can begin preparing report cards for sending to parents as soon as you indicate you have completed the report card process on the Google Doc: LS Report Card Progress Checklist June 2012. All school report cards will be sent out on Friday, June 22.  

Seismic Upgrades, Thursday, June 21
Seismic upgrades begin in LS Classrooms!  The construction crew is starting at 7:00 am on Thursday morning in the 4th and 5th grade rooms.  Angela is taking care of laptops.  I trust you have taken care of packing up your room.

Orders
Anything ordered after 6/20 will be counted against next year’s budget.
All orders for the start of next year are due to Jenny by August .  Orders received after August 1 will be received after the start of school.

School Supplies
School Supplies lists need to be updated through Office Depot by August 1.  See Jenny Strode’s email from 6/11 for details.

Schedule Ideas
LSLT representatives have received a Google Doc for schedule feedback.  I will use the feedback received by July 1 to make adjustments to the current schedule.

Parent Volunteers
You will receive an email from Kim Jensen with a spreadsheet listing all your parent volunteer positions from this year.  Please review, update and return to Kim Jensen by August 31, 2012.

Room 10 Needs Work - Fire Marshall
Thank you to those of you who swooped in and organized your stuff in Room 10. The Fire Marshall has very clear requirements for the clean-up.  The basic guidelines are everything needs to be on existing shelves to maintain clear egress of the room and access to utility closets.  An 18” space between ceiling and storage must be maintained for the sprinkler system. If you have anything on the floor in Room 10, find a place for it on a shelf.  If you cannot find space clearly label it SAVE, Teacher Name, DATE.

Inspiring Readings
Chris O’Toole is compiling a list, to be launched as a Google Doc, of inspirational readings for the summer based on your suggestions. You are welcome to add to the list and or request a copy of a book. We will place orders on 6/29, budget permitting. Thanks to Kirstin, Marty and Chris who started the list.

Summer Stipends
Be sure to complete the Summer Stipends Dates Google Doc indicates when you will be working.

LS Office
The Lower School Office is open from 9-4 daily through June 29. The Office reopens on August 6th. 

Welcome to Week 38, our closing week of school. Best of luck with the final three days with your students.  We have much to be proud of with so many accomplishment. Please note that this last communication will cover events and important information up to June 19th, our last official day together.  

Meetings and Events

DATE	EVENTS	LOCATION
Monday, June 11th, 3:15 pm 8:30-1:30	AS Faculty Meeting:  Update on Benefits for Next Year 3rd Grade Trip to Old Town Portland	Dining Hall PDX
Wednesday June 13th 7:15-9am 9:30-10:45 11:15	Labyrinth Walk LS Promotion Ceremony Dismissal	Gym Chapel BS and Lower School
Thursday, June 14th	Reporting Writing First Half Completed	Home or School
Friday, June15 9 - 11:45am 12-1:30 1:30	LS Faculty Meeting End-of-Year Celebration Packing or reports	LSCH Thai Roses School or home
Monday, June 18 4:00 pm	Proof Reports with Colleagues AS Faculty End-of-Year Celebration	Home or school Raccoon Lodge
Tuesday, June 19th 8:30 - 10:30 10:30 - 12:00 12:00 -12:30 12:30 -2:00	LS Faculty Meeting AS Faculty Meeting Closing Chapel Closing Lunch	DVR Dining Hall OES Chapel Dining Hall

COMMUNITY

Supervision of Lunch and Recess
Last weekly there were several incidents of unkind or disrespectful behavior at lunch and recess.  Lets all be extra vigilant this week to help the year end succesfully.

Water Works Concern
Ambitious excavators removed large flat stepping stones from paths around Aardvark Community Park. It is surprising that supervising adults didn’t catch this. Please keep an eye on WW  when on duty and be sure stepping stones don’t make their way into WW. If you do find stones at WW have students replace stones on one of the parths.  

Friday’s Luncheon
As a special thank you to all fro doing so well will a challenging year, we are inviting you all to lunch at the Thai Roses.  Due to limited parking we will need to car pool to our luncheon destination.  Colesie and Jenny have kindly offered to drive two OES mini buses which will carry 28 passengers.  The rest of us can car pool. We will load cars and buses at 11:45 in the main lot. Bring your walking shoes if you want to walk back to campus after lunch.

Moving Into... Spring Coffees
Our thanks to classroom teachers and specialists who presented at these coffees. I’ve heard many rave reviews from parents. Parents find this preview of the grade ahead informative and helpful.  Thanks for your time and talents!

Laura Harley
Please join me in congratulating Laura Harley for her appointment as a 3rd/4th grade teacher at the Forest Grove Community School.  While I am sorry that Laura will be leaving OES, I know she is ready for taking on her own classroom.

Time Capsule
The contents of the AFP Time Capsule will remain on display in the Lower School Library through Monday.  Drawings and pictures from each 1991 Lower School class were placed in the capsule.  Unfortunately, much of the contents was ruined by water damage.


PROGRAM

LSCTF Discussion
We discussed progress on the continuum, end of year faculty meeting and the role of the LSCTF for next year.


OPERATIONS

Friendly Reminders About Next Week’s Events and Deadline
A Note about Prepping for Meetings (see below)  
We understand that everyone is in the throws of assessments, end-of-year events, and report writing, and probably can’t imagine how you could find time to prep for meetings. Don’t worry if you can’t find time in the coming days to prep. Folks in the Curriculum Task Force felt that colleagues would like to have the “heads-up” so they could prep if they had the time.

Wednesday, June 13 - Last Day of School
Promotion Ceremony for K-5th Grade, 9:30-10:45.  
School Dismissal at 11:15

Thursday, June 14
Report Writing day

Friday, June 15
LS Faculty Meeting - 9:00 am - 11:45 Wrap Up the Year - LSCH
Optional PREP for this MEETING:  If you have time before hand, think about what worked well, what was difficult and what could be improved (think two ways: big picture- the entire year and closer look month-by-month).

Tuesday, June 19th   
8:30- 10:30am, LS Faculty Meeting, Looking Ahead 2012-2013
Optional PREP for this MEETING
•If you have time, come prepared to look ahead and plot out  your grade level team and specialists colleagues’ big events, informances, trips, culminating events, etc.
•We’ll use the grade level colored stickies to plot this out in general terms, not necessarily with specific dates. We’ll do that in August.

10:30 -  AS Faculty Meeting
12:00 -  AS Faculty and Staff Closing Chapel
12:30 - AS Faculty and Staff Closing Luncheon

Wednesday, June 20th
Finish room packing

Thursday, June 21
Seismic Upgrades Begin in LS Classrooms!   

Room 10 Needs Work - Fire Marshall
The Fire Marshall has very clear requirements for the clean-up of Room 10.  The basic guidelines are everything needs to be on existing shelves to maintain clear egress of the room and access to utility closets.  An 18” space between ceiling and storage must e maintained for the sprinkler system. If you have anything on the floor in Room 10 find a place for it on a shelf.  If you cannot find space clearly label it SAVE, Teacher Name, DATE.

LS Yearbooks
Thank to Agi Mottern and volunteers we have another fantastic LS Yearbook.  Pick up your copies in the Faculty Lounge on Tuesday.

Push to Celebrate Birthdays
We understand that there have been a flood of summer birthday celebrations in the last weeks of school. This must cause a lot of distractions. Please consider these as options for summer birthdays next year:
•Celebrate half birthdays during the year
•Celebrate summer birthdays in the merry month of May
•Consider having a special summer birthday breakfast or lunch hosted by all of the summer birthday celebrants in May or June. Parents with summer birthday children plan this event and provide food, beverages, etc..
 

Welcome to Week 37, the last full week of the school year!    

Meetings and Events

DATE	EVENTS	LOCATION
Mon., June 4th, 3:15 pm 6:30 pm	ASCC Meeting - Department Chairs & Administration NO FACULTY MEETING LS Handbell & 3 - 5 Choir spring concert	Room 60 OES Chapel
Tues June 5th, 8:00 am 10:50-11:50 2:00 pm	2nd grade MIC EchOES Writing Celebration- REHEARSAL! Kathy Layendecker - Bon Voyage!	LS Common Hall LS Library Platt Global Room
Wed June 6th, 8:00 am 9:45 am 3:15 pm	3rd grade MIC 2nd grade Portfolio celebration EchOES LS Writing celebration	LS Common Hall LS Library/2nd grade classrooms LS Library
Thurs June 7th, 7:30 am 9:00 am 6:00 pm	LS Faculty meeting 4th grade MIC 5th grade class only - promotion dinner	DVR DVR Covered area
Fri., June 8th, 8:00 am	5th grade promotion REHEARSAL	OES Chapel

COMMUNITY

June 1st: What a Community Day
Kristen, Scott and Dave, thank you all for many memorable assemblies this year. Though it was sad to see Aardvark Fun Park come down on Friday, it was certainly time. Does anyone know if they found the time capsule? Let’s look forward to the next chapter in our Beginning and Lower School building and play structures.

Our thanks to Michelle Tubbs and the PE team for another great Walk-for-Fun.

And of course a thanks to Jenny Cleveland for ending the day with the Eucharist service.

EchOES Celebration - Wednesday, June 6 at 3:15
Practice on Tuesday, June 5 from 10:50 - 11:50
Those who attend practice will have priority on the day of celebration. Those who don’t attend may not have the opportunity to read their work. Please remind your students before sending them off to recess and lunch.  Thank you to Lara, Heidi and the US EchOES Activity students for all their efforts to help our students celebrate writing.

Hiring
We have made an offer to a wonderful kindergarten teacher.  We will announce her officially once we receive the signed contract.

PROGRAM

Last Friday’s optional AS Meeting
I was disappointed at how few of you showed up to learn about the OES identity work.  Of the 80 plus people there I believe there were two LS faculty present. We need to make a stronger showing in support of our school, particularly as we prepare to get the community excited about building a new Lower School.

Lower School Faculty Meeting, Thursday, June 7th 7:30-8:30am
DVR
End of Year Logistics
End of Year Meeting Topics

LSCTF
6/7/2012
Literacy Check in - Continuum
EOY faculty meeting agenda items
Next year - Social Studies Themes and Inquiry

AS Faculty Meeting on Benefits Next Monday at 3:15
This meeting will present important new information about medical benefits. Please plan on being there.

Ordering of Consumable Materials and Classroom Supplies
Jenny will email a link to School Supply with instructions on how you can access your order from last year and create a new order for this year.  
Please let Jenny know what you need in terms of math and literacy materials before June 29th. She will place all orders the week of August 6th when we return from break.

Learning Celebrations
There are many learning celebrations coming up in the next week. Please be sure the details are listed on the Beginning and Lower School Calendar. David and Chris would like to attend as many as possible.

Stipends
I have adjusted stipends so they fit our budget. You will receive confirmation of actual stipend days. I appreciate your tremendous interest in developing the program over the summer.  Let Lyn know the dates of your stipends so Chris and I may participate when possible.


OPERATIONS

End of Year

Wednesday, June 13 - Last Day of School
Promotion Ceremony for K-5th Grade, 9:30-10:45.  
School Dismissal at 11:15

Thursday, June 14
Report Writing day

Friday, June 15
LS Faculty Meeting - 9:00 am - 12:00 - Wrap Up the Year - LSCH
Lower School End-of-Year Party 12:00 - 1:30

Monday, June 18
Proof-read reports
Pack-up Rooms
All School/Faculty and Staff Celebration, Raccoon Lodge - 4:00pm - ????

Tueday, June 19th   
(There are 2 different timelines for this day. Anne Weston will confirm the correct one.)
8:30- 10:30, LS Faculty Meeting, Looking Ahead 2012-2013
10:30 - 12:00 AS Faculty Meeting
12:00 -  AS Faculty and Staff Closing Chapel
12:30 - AS Faculty and Staff Closing Luncheon

Wednesday, June 20th
Finish room packing

Thursday, June 21
Seismic Upgrades Begin in LS Classrooms!